Antwerpen_2010-05-09

When? Where? What?

Participants

  • Bram
  • Gie
  • Jean7491
  • johanv
  • Ivo
  • Noel (excused)

Fees

  • 50 euro : paid by public gifts

Practical

  • IRC meeting for coordination: proposed 06/05 at 21.00 h. on IRC #ubuntu-be
  • Promotion of the booth within Ubuntu-be community and outside : after the release of the 10.04LTS, we will present an improved booth (6m.x4m.). with a dedicated area to present "Lucid Lynx" and for an easy Install session. The promotion of the booth should be disseminated in Antwerp area through the best channels. Everybody can help with the promotion !

http://www.uitinvlaanderen.be/agenda/e/ubuntu-10-04-lts-voorstelling/d29ca502-56df-4728-9ac7-791716f725c1

Stuff needed

paper, attachments, various

  • Banner Belgian LoCo Team: Bram

  • Posters "Ubuntu highway to freedom is now open", "Free your PC", "Linux-Tux": Materials in Event Box Antwerp (Bram)
  • Flyers ubuntu: Materials in Event Box Antwerp (Bram)
  • Flyer use of live-cd: 100 copies B/W (Bram)
  • Sheet Informatie-Information_Ubuntu.odt: 100 copies B/W (Bram)
  • Pen's: (?)
  • Tablecloth: (eventbox: 2, jean7491: 2), 2 black ribbons 50cmx3m (Bram)
  • 1 inflatable Tux:
  • x figuurtjes Tux: (jean7491)
  • Contribution urn: Bram
  • Duct tape and other buro material: Bram
  • 1 long power extension cords (jean7491, Bram)
  • 3 power strips (4 sockets minimum) (jean7491: 2, Bram:5 or 6)

  • anti-theft cables for laptops (jean7491: 1 or 2, Bram:3)

electronics

  • cd's (20 originals + 50 copies) + paper bags: (jean7491), 30copies (Bram)
  • PC: 4 PC's for demo's (from Alupcs), 1 PC reserve? (Bram)
  • laptops: 4 (available-Bram) for demos en explanations
  • mini-pc: 1 (Bram) mini-PC with Ubuntu Server and copy of repositories, 1 (Bram) mini-PC/laptop for loop-presentation on 42" LCD screen
  • netbook: 1 (Gie)
  • additional flat screens: 1 42" LCD screen (Bram)
  • eID card reader: Bram
  • beamer + screen: (no)
  • Audio set: (?)
  • External cd writer: (not necessary)
  • ...
  • continuous slideshow Ubuntu_short_presentation-NL.odp: (see wiki))
  • presentation "guided tour" of 10.04 LTS Lucid Lynx or videos (?)
  • iso's on a stick (Ubuntu, Kubuntu, Xubuntu, Alternate, Netbook Edition, 64 bits, etc..): All isos on disk (Bram)
  • Possibility of WiFi connection: 3G USB stick for 'emergencies' (Bram)

  • ...

What else?

  • Digital camera: Bram
  • candies: Chocobons, Napoleons, ... (Bram)
  • fresh drink: Coca Cola, Coca Cola Zero, water, ... (Bram)
  • Info: Dipro-fee for visitors = 7 euro

Report

Team : Jean7491 (coordination), Bram (coordination), Ivo, Gie, Johanv

The fair was a fairly good event, although the original idea of a 'Launch Party' in the second half of the day, wasn't successful. The booth was located next to the food and drink stand, facing the entrance and very attractive to visitors. We had a new layout, which allowed us to have 2 tables where we could explain and show people how Ubuntu looks like and works, without interrupting the 'traffic'. 2 tables with 2 fixed PC's each (thanks to Alupcs) at the both ends of the booth, and 3 tables in a closed U-shape in the middle, holding a large LCD screen with a continuous presentation, 2 laptops and an Asus Netbook, the flyers and folders, the CD's and a collection pot.

2010-05-09-Dipro A'pen-stand-9m.resized.jpg

We had enough hardware (3 laptops +spare, a Netbook and 4 rented PC's + 1 'server') The 'server' (Ubuntu Desktop based machine with the Ubuntu repositories, apache, samba, ...) also ran the presentations on the bigscreen LCD (borrowed) The repositories copy allowed us to (show how to) install Ubuntu packages, without the need of a (fast) internet conenction.

We distributed approximately 100 CD's, almost all of them were pre-recorded. A couple of requests for 64bit versions, a couple of Server versions and a single Xubuntu CD request were burnt in-place. We installed Ubuntu on a PC bought in the fair, a lot of people came to see the show (how we did).

A couple of people brought (or bought it at the fair at another booth) a USB stick, which we either copied the iso files they wanted onto, or prepared into a 'USB installation stick'.

Finance :

- total of public gifts = 174,35 euros,

- charges : booth-fee (50 euros), blanco CD's (20 euros)

- benefit : 104,35 euros for Ubuntu-be.

Lessons learned for next events :

  • importance of an improved decoration and new lay-out of the booth, for an easier contact with the public,
  • it is worthy to ask Dipro a booth along a wall, and if possible close to the entrance and/or the food and drink facilities,
  • it is easy to add posters and flyers at the entrance of the event to inform and attract the visitors to the booth,
  • it is useful to prepare a memento for participants to the booth with information about ressources (hardware, software and files) and passwords.

Summary : a successful event, but the 'Launch Party' concept doesn't fit into the Dipro Computer fair.

Pictures

2010-05-09_Dipro_Antwerp-1.JPG

2010-05-09_Dipro_Antwerp-2.JPG

2010-05-09_Dipro_Antwerp-3.JPG

BelgianTeam/ComputerFairs/Antwerpen_2010-05-09 (last edited 2010-05-11 20:03:56 by jean7491)