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Attachment 'ubuntu-be-irc-meeting-2011-03-03-report.txt'

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   1 IRC meeting 03/03/2011 – Report
   2 Present at the meeting (in random order) : janb, clamam, stefwal, massimo21, djim-fey, gadeynebram, woutervddn, Jean7491
   3  
   4 Welcome to stefwal (Veurne)!
   5  
   6 1. Past and future events 
   7  a. Hobby and computers days - Antwerp 26-27/02/2011 - report
   8 Good event. We are waiting for a report from nero. AFAIK, there was not enough cd's for the 2d day. No information about selling t-shirts.
   9 
  10  b. Ubuntu presentation in Aalter on 02/03/2011 (Jan B.) - report 
  11 Presentation to High School students in Aalter 11th grade and matric. janb was happy with this event and is hoping to do this more often. We should have more things like that:
  12 see report in the wiki https://wiki.ubuntu.com/BelgianTeam/Education/Aalter_2011-03-02
  13 Question is where and how can Ubuntu-be look contacts about this kind of presentation in schools ? Any ideas ? 
  14 
  15  c. Digital Week 2011 - 28/02-04/03/2011
  16 A presentation of Ubuntu (2 sessions) was given on 03/03/2011 in the public library – Ostend 
  17 https://wiki.ubuntu.com/BelgianTeam/DigitalWeek-2011 Approximately 25 people well interested took part to this event and made some contacts for more Ubuntu-support and activities in the public library each Thursday morning.
  18 On 05/03 Ubuntu presentation in Schoten, see http://digitaleweek.be/activiteiten-2011/vrije-software-dag
  19 We should do better next year, in both Digitale Week 2012 and La Semaine Numérique 2012.
  20  
  21  d. Dipro fair Brugge – 13/03/2011 
  22 Only 3 volunteers in the wiki, we hope other volunteers will appear ! 
  23 https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Brugge_2011-03-13     
  24  
  25  e. Dipro Charleroi – 20/03/2011
  26 Adrien and Sylvain are in contact to collaborate with local LUG's.  Volunteers, please add your names in the wiki : https://wiki.ubuntu.com/BelgianTeam/ComputerFairs/Charleroi_2011-03-20
  27 We have to coordinate with Sylvain and Adrien for t-shirts and cd's: the remaining 20 t-shirts (nero) could be sent to Charleroi.  
  28 
  29  e. Monthly report Feb : we need a Fosdem 2011 and Hobby and Computers days - Antwerp reports in the BelgianTeam wiki.
  30  
  31 2. Promotion
  32  a. t-shirts - Update
  33 Wouter is ready to order another 100 t-shirts, but he is still waiting the approval of the treasurer.
  34  It is suggested to put the print a little higher.
  35  
  36  b. Flyers 2011
  37 Please look at  https://wiki.ubuntu.com/BelgianTeam/PromotionMaterial/ProposalsFlyers2011 and add your proposals/comments in the mailing list and in the wiki page. If no other suggestion/proposal, we could decide about the design of the flyers 2011 end of March and order in April.
  38  
  39  c. Rollup
  40 Several proposals are in the wiki page https://wiki.ubuntu.com/BelgianTeam/PromotionMaterial/ProposalsRollup2011  . Please add your suggestions/comments in the wiki and/or in the mailing list. If no other suggestion/proposal, we could decide end of march the design of the flyers 2011.
  41  
  42  d. Other goodies (mugs, bags, pens, ... )
  43 A wiki page https://wiki.ubuntu.com/BelgianTeam/PromotionMaterial/ProposalsGoodies2011 is open for designs and details. warddr (leading the project) is not present. 
  44 Although we can start with projects and designs, we have to examine the preparation and implications (logistic, legal aspects, tax-office, volunteers, ...), as Ubuntu-be has no status and is not authorized to do business. At the other hand, are the volunteers for promoting Ubuntu willing to act as sellers. It is difficul to assume that every volunteer to events/dipro fairs will be happy to sell more goodies while explaining that Ubuntu is free of charge. We should first see what happens with the t-shirts.  
  45 
  46 3. Update Wiki and Web-site
  47  - Wiki: links about the review are https/https://wiki.ubuntu.com/BelgianTeam/Index, https://wiki.ubuntu.com/BelgianTeam/Legacy (all the content from before 2010), and an overview of what was done is added at
  48 https://wiki.ubuntu.com/BelgianTeam/2011/FebruaryWikiCleanup.
  49 A meeting was earlier proposed by Wouter on 09/03 (but has to be confirmed!). Further information will be sent via the mailing list.
  50  
  51 - Web-site: in a previous meeting, we pointed out that we need a page promoting our actions/events. The aim is to show what we do, hoping that new volunteers will join. Wouter wrote a bug-report https://bugs.launchpad.net/ubuntu-belgium/+bug/728721 
  52 - Web-site - Support point manual (http://ubuntu-be.org/en/content/513/support-point-manual) : a the French translation of the support point manual was done and a German translator appeared (thanks Baudouin!)  (https://bugs.launchpad.net/ubuntu-belgium/+bug/718482).
  53  
  54 4. Other questions
  55  Public relations - a few questions
  56 How to attract new volunteers in Ubuntu-be ? How to improve the image of Ubuntu-be ?
  57 We lack contacts with other organisations also promoting and/or talking about Ubuntu: what can we improve ?
  58 Ubuntu-be.org is not recognized as a partner or an valid association, probably and partialy due to the fact that we have no formal organization, no structure, no public relations and no vision of the future.
  59 As we are considering more activities for Ubuntu-be, we should think about more organization (first priority!) and an evolution towards a legal tructure, another form of association (nonprofit/vzw/asbl). We hope reactions from the mailing-list readers.
  60 The topic will be discussed in the next meeting. If enough volunteers are interested in the question, we could constitute a "study-group" and develop projects. Later we could organize an IRL meeting to discuss the issue and decide about projects. 
  61  
  62 5. Next IRC meeting on Thursday 10/03/2011 at 21.00 hr.

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