## page was copied from IrishTeam/IRCMeetings/2010-07-21 The Ubuntu Ireland IRC meeting was held at 8pm Irish time on Wednesday 18th August 2010, on #ubuntu-ie on FreeNode. == Attendance == People Present: 1. czajkowski 2. ebel 3. airurando 4. shauno 5. AlanBell 6. Pendulum 7. nryan == Agenda == || '''Agenda item''' || '''Proposer''' || || Global Jam Items || airurando || || Review of action items || airurando || || Website- Any update/mock ups? || czajkowski || == Minutes == {{{ Meeting started by ebel at 14:05 14:06:14 LINK ebel https://wiki.ubuntu.com/IrishTeam/IRCMeetings/2010-08-18 14:07:44 Topic: Global Jam Items 14:09:12 LINK czajkowski http://loco.ubuntu.com/events/team/231/detail/ 14:17:10 Topic: Review of action items 14:22:47 LINK ebel http://www.novarata.net/mootbot/ 15:11:19 AGREED ebel Each meeting we will review previous action items 15:12:24 Topic: Website- Any update/mock ups? 15:19:39 LINK AlanBell http://design.canonical.com/the-toolkit/ 15:27:20 ACTION ebel shauno to update the website 15:27:43 ACTION ebel ebel to give shauno access to the blacknight account 15:28:56 Topic: still some ubuntu cds 15:30:23 Topic: Hackerspace week Meeting ended at 15:39. }}} == Any Other Business == The following topics were raised in the meeting ||'''Agenda item'''||'''Proposer'''|| || still some ubuntu cds || ebel || || Hackerspace week || ebel || == IRC LOGS == {{{ Started logging meeting in #ubuntu-ie [14:05:46] o/ [14:05:53] If you're here, please say "PRESENT" [14:05:54] PRESENT [14:06:03] PRESENT [14:06:08] PRESENT [14:06:08] PRESENT [14:06:10] The wiki page for this meeting is here: https://wiki.ubuntu.com/IrishTeam/IRCMeetings/2010-08-18 [14:06:14] [link] https://wiki.ubuntu.com/IrishTeam/IRCMeetings/2010-08-18 [14:07:25] lovely [14:07:37] The first topic is@ [14:07:44] [topic] Global Jam Items [14:07:54] by airurando, so I'll let him take over [14:08:06] thanks ebel [14:08:13] I am completely new to the Global Jam event and I know many of you are old hands at it. [14:08:24] There is a plan in place for the weekend with the TOG face to face meetup on Sat and an IRC meetup in #ubuntu-ie on Sun. [14:08:34] This may be a no-brainer but I just want to ask. [14:08:44] With the Global Jam fast approaching I was wondering if there is anything that can be done beforehand that might help the group hit the ground running on the day? [14:08:59] Also is there anything we could bring along that might be of benefit on the day (eg CDRs / memory sticks)? [14:09:12] [link] http://loco.ubuntu.com/events/team/231/detail/ [14:09:13] Should some of the time on Saturday be spent outlining Sundays strategy? [14:09:30] any thoughts guys? [14:09:36] airurando: so I've done up http://pad.ubuntu-ie.org/UbuntuGlobalJam [14:09:44] and we can work on a schedule rule/agenda to work on [14:09:52] like getting folks signed in can be easy [14:09:58] where to go to get bugs [14:10:04] low hanging fruit etc [14:10:10] so we can ALL populate that etherpad [14:10:26] airurando: that an idea? [14:10:49] great idea czajkowski. [14:10:50] good questions [14:11:10] airurand [14:11:11] well tog doesn't have any public terminals (there might be one), so you'd have to bring your own laptop [14:11:41] it's a social group chance to work on ubuntu. [14:12:41] i'm willing to do some demos / workshops on bug reporting/tracxking [14:13:00] czajkowski: can we use that etherpad to pose questions? [14:13:07] ebel> well tog doesn't have any public terminals (there might be one), so you'd have to bring your [14:13:33] ebel: that's great [14:13:37] airurando: aye can do [14:13:42] sorry fat fingers [14:13:48] see under what folks can offer [14:13:51] and what folks want to learn [14:13:59] is a great way to figure out who can help who [14:14:27] thats great. I've nothing else. [14:14:37] So it's all about making a real difference to ubuntu. [14:15:04] I (and I assume others) are hoping that the first day will show people what to do and empower them to do more the next day [14:15:27] ebel: that sounds good. [14:15:56] yup so we can work on stuff face to face on saturday [14:16:05] and on sunday we can maybe look at spring cleaning our wiki [14:16:10] and woking onn stuff [14:16:14] and mix it up a bit [14:16:55] yeah, free form, see what happens [14:17:04] OK, next topic item is also from airurando and is: [14:17:10] Thanks guys [14:17:10] [topic] Review of action items [14:17:26] Just wondering if this should be done as a standing agenda item. [14:17:52] nice idea [14:18:02] be a good way to follow up on stuff [14:18:09] I've noticed that MootBot hasn't kept meeting minutes for the last couple [14:18:32] we'd need a clear list of actions taken. [14:18:57] look back on what we said we'd do, so we can keep track? [14:18:59] then just review progress at the next monthly meeting. [14:19:18] ebel: exactly. [14:19:49] all MootBot logs are put here: http://www.novarata.net/mootbot/ but someoen *ahem* (i.e. me) probablyu hasn't copy & pasted to the wiki [14:20:01] maybe we can rotate that bit [14:20:11] rotate the updating of the wiki and mailing it out to folks ? [14:20:15] not out to pin someone down or anything just to keep visibility high on actions taken. [14:20:29] although i agree it sounds like a good idea, i'm reluctant, since I fear it might put pressure on people [14:20:41] ebel: are the minutes always kept by MootBot? [14:20:55] well just if say I take an action item this month to do Say soemthing [14:21:03] next month I give a report on it [14:21:08] airurando: yeah MootBot is much easier than copying and pasting my xchatr logs :) [14:22:21] ebel: again not trying to put pressure on anybody. I just think actions can easily be lost in the IRC mists of time with our current system. [14:22:47] [link] http://www.novarata.net/mootbot/ [14:23:29] yeah i know. a good 50 ? 80% of what people (incl. me) have said they've done, hasn't been done. :) [14:24:03] ebel: I looked there today but could not find the minutes to the July meeting. IRC logs yes but minutes no. [14:24:15] well can we try it for 2 meetings and review [14:24:18] and see if it helps ? [14:24:23] I just fear we might get less volunteers for things if it becomes all offical and people are asked "Why haven't you done X?"..... [14:25:11] well tis like the website which is the next item [14:25:15] airurando: is this the one http://www.novarata.net/mootbot/ubuntu-ie.20100721_1412.html [14:25:29] we had lots of interest but we dont know whats happening on it, so kinda frustrating also tbh [14:25:36] or maybe that's just me who finds it that way [14:25:38] shurgs [14:25:40] ebel: actions slip and get forgotten. This would keep them up in terms of visibility. If any action proves to be a problem for anyone it can be discussed at the next meeting and handled easily. [14:25:40] i dunno if a trial of 2 meetings is going to tell us much. [14:26:15] airurando: true and can be pointed our if people need help [14:26:36] ebel: yes that it. I searched for a while but didn't find it. My bad. [14:27:13] since it's easy to do a flurry of activity at the start. consistancy is important too. [14:27:39] ok how about this [14:27:45] i worry that rather than seeing things get done, we'll see less volunteers... [14:27:47] if folks take on a [action] it's noted [14:27:55] so we can read it that way in the mins [14:28:04] again I stress I'm not out to play a blame game here. just trying to make sure things get done. [14:28:05] and the next min say if anyone has any comments from preivious meeting ? [14:28:39] I disagree ebel. If someone is interested enough to volunteer then this shouldn't be a problem. [14:29:04] I'd pefer to have my actions tracked in this way tbh. [14:29:13] I do it at all other meetings bar this one tbh, and it's a great way to follow up on stuff tbh [14:29:27] also if people need help it's easier to spot and offer [14:30:00] I'm not keen on the idea of "So ebel, you said you'd do X at the last meeting, what's going on? what's blocking you on that?" [14:30:20] Since that just feels too much like work :) I like the free and easy style we have now. [14:30:27] ebel: looking at it differently. If I did forget to act on an action I'd much prefer to be reminded a month later than to have the action lost. [14:30:45] it sounds fair enough to me, as long as people do feel comfortable saying "I took on too much" later. I think how that part is handled is the sticker [14:30:48] czajkowski suggestion of a generic "Anyone have anything to report from last meeting?" isn't too bad. [14:30:52] shauno: aye [14:31:04] ebel: you are looking at this too negatively. [14:31:08] ebel: but can we please mark them as [action] in the MootBot logs please [14:31:25] czajkowski: yes, we do mostly use [action] for things. [14:31:36] ebel: ok [14:31:44] so as a standing order [14:31:57] 1st item on the agenda will be review of last meetings mins [14:32:04] so if anyone has any comments they can make it ? [14:32:06] how about that ? [14:32:25] czajkowski: i dislike the idea of itemising the action items and asking the people directly for updates [14:32:55] thats how meetings get productive? [14:33:09] otherwise we have no way of knowing whats going on tbh [14:33:11] ebel: how else can you keep track of whats getting done? [14:33:30] That's just my style. I worry about turning people off. I might be being overtly cynical. [14:34:27] ebel: thats a fair point. but i don't think it will have that effect. [14:34:31] ok we seem to be at a wee bit of an impass here [14:34:38] wtih some people wanting it and others who aren;t [14:34:48] so can we find some sort of comprimise [14:35:12] I know you guys have the best of interests, and a desire to make things happen, which is awesome. [14:36:14] Just look at our history. Half of the things don't get done that people agree to. I think it might set a negative tone to the meetings if we're listing failures in productivly.... [14:37:12] but ebel. those things should be getting done and just letting them drift isn't the solution. [14:37:16] but that's just it...there is no follow up and things slide and get passed over. Its not a reflection on people [14:37:20] And of course, I think we're all of the opinion that people can always add things to the agenda and talk about them there. Anyone may go ahead and do this. [14:37:56] if actions are important they should be completed [14:38:05] are they important? [14:38:22] absolutely. [14:38:25] Not trying to sound flippant [14:38:47] I think treating them as failures is the problem there. That's what'd make it negative. there's a line between fishing for updates, and scolding people [14:39:02] but if letting something slide means a member doesn't feel bad and has a good vibe to the rest of the group, then that sounds like a good thing to do. [14:39:07] ebel: I know, but i think they are important. [14:39:22] I agree with shauno. [14:39:39] i mean, if this was the, say, ubuntu-translation-team, then you need goals, deadlines, and you can measure progress [14:40:13] there is a risk of negativity creaping in and that is absolutely not what I'm looking for in this. [14:40:57] But for something like a loco, do we have 'goal', 'progress'? [14:41:18] well we do have a goal [14:41:28] we have made progress by having events [14:41:32] and geting more people in here [14:41:33] ebel: from last month there was a push to get the loco dir more potulated with events and get the word out. [14:41:39] can we easily measure our 'score'? -translation-teams does it by how much is translated. [14:41:45] this is important. [14:41:58] airurando: and we have made progress there [14:41:59] czajkowski: yes, events and people involved is a goal, a good goal [14:42:08] and will be when our time comes for reapproval [14:42:14] It'd be nice to be able to look at past actions and say "this hasn't progressed for $time, so I feel comfortable stepping in without treading on anyone's toes". With no tracking at all, things either get done, or get lost. [14:42:19] and getting to hear about Ubuntu [14:42:28] shauno: aye [14:42:41] or at least offering saym, I see you've not updated that, would you like an hand [14:42:42] I again agree with shauno [14:42:48] or maybe they are working on stuff but we dont know as there is no update [14:42:53] focus on the action and not the asignee [14:43:06] See, i'm of the opinion that if someone hasn't done it, you should just go an do it yourself. :P [14:43:36] ebel: to do that you must keep track of the actions. [14:43:48] and the meeting is the best place for that. [14:43:59] I suppose what I'm trying to say, is that it would be better to sacrifice action items than give out to people. that's my opinion [14:44:02] ebel: indeed, but it'd be nice to know what "it" is. Not looking for a blame game, just an idea of what "it" are outstanding [14:44:17] we're not a company that can go bust if we don't meet our quaterly sales figures, for example. [14:45:07] ebel: no but we are a grou[ that could die if folks arent interested in helping out tbh [14:45:21] czajkowski: yes, we need *interest*! exactly. [14:45:58] ebel can you come up with some suggestion that you would be happy with? [14:46:10] or is this dead in the water? [14:47:03] how do we get more interest? how do we encourage people who are mildy more interested to be more interested, etc. [14:47:08] ebel: look I do se your point and I know how you feel about this kinda thing. But I think there is a need for some sort of review of stuff as we really don't know what's being done or not [14:47:58] 'dead in the water'? I thought most of the ubuntu-ie community had come to consensus that this was as good idea. :P [14:48:22] I can see I'm trying to support the losing side. :) [14:48:27] sorry ebel. [14:49:01] for things getting done, I don't think it's the end of the world if we don't know what's getting done. [14:49:09] would it reach most the goals if tasks were tracked without names? So there is a todo list, but there's zero pressure? [14:49:11] but tis..... [14:49:24] I didnt know till tonight shauno has done a mock up of our website [14:49:29] did anyone else know shauno was working on that [14:49:35] again, we are not a company that's paying people salaries to work on things. We don't have to ask ourselves "Where is our money going" [14:50:22] No, i didn't know shauno was working on website mockups. [14:50:44] shauno: you are always welcome to say something on the irc agenda. just as a shoutout to the community. or a mailing list post. [14:50:57] self-promotion is fine I think [14:51:53] ebel: is there any middle ground such as shaunos suggestions that you might be happy with? [14:52:25] all I want is to be reminded about what was agreed as an action at previous meetings. [14:52:45] at my age I need that! [14:52:49] heh [14:53:09] so in the UK team we use [progress report] itemsfrom the previous meeting [14:53:10] hehe [14:53:11] hows that [14:53:29] this was set up by AlanBell [14:53:35] he can give some background to it ? [14:53:38] I think i'll conceed defeat :) [14:53:46] hi all [14:53:56] okies, action items [14:54:27] yes, in the UK team we record action items in meetings, then they get put on the agenda of the next meeting up the top as a [progress report] item [14:54:59] which is exactly the same as [topic] but ends up as an tag rather than (or whatever the moin equivalent is) [14:55:41] so those slots at the top of the meeting are an opportunity for the person who said "yup, I will do that" to explain to everyone how awesome they are at having done it [14:55:45] AlanBell does this work well within the Ubuntu-UK community? [14:56:02] or alternatively they can say "didn't get time, can someone else help/ can someone else pick this up" [14:56:11] does it lead to negativity? [14:56:15] airurando: yes, seems to work well for us [14:56:29] no, it is totally cool for someone to say "Nope, didn't do it" [14:56:42] We have soooo much uncompleted agreed items.... [14:56:46] then others can offer to help [14:57:03] starting now ebel. [14:57:13] sometimes the item is "nope, didn't do it, and can't be bothered, lets drop it" [14:57:19] yup [14:57:25] I know everyone isn't going to give out to the person for not doing it [14:57:28] and we decide not to do it [14:57:46] I'm just worried about how that person will feel, what they will think when they get asked 'have you done it?' [14:57:48] ebel: not I. [14:57:55] I think that's the important part. it's only negative if we make it so [14:58:11] I want things to go as AlanBell is suggesting. [14:58:28] ebel: the important thing is to be clear that it is fine to not do things if you don't have time [14:58:34] my interest is the action not the blame game. [14:58:50] it is also important (and in the CoC) to step down considerately from an item if you can't do it [14:59:13] i fear it will lead to a rise to negative emotions within that person when they they think "I can't do this simple thingie" [14:59:16] AlanBell: this is just loco stuff tis very basic [14:59:27] *especially* new users [14:59:28] but just so we know stuff is being done or there are any issues [14:59:34] much better to say "I can't do it any more" than silently drop it and have other people not want to do it for fear of treading on your toes [14:59:46] I know *I* wouldn't get offended or upset to say "I didn't do that( [15:00:08] I worry about the new person who wants to help with this ubuntu ie thing they heard about. [15:00:10] the flip side, too, is that with action items you know 5 people aren't doing the same thing [15:00:22] ebel: it doesn't have to be that negative. I'd rather someone stepped in after a month and said "can we offer any help with $task", rather than just boiling away "I couldn't do it" [15:00:23] ebel: I've not seen it as an issue in other teams (including other locos) [15:00:31] we have a -uk meeting tomorrow evening at 9pm in #unbuntu-uk-meeting, your are all welcome to come and watch [15:00:41] I worry they will think that we are a really professional high action place that they can't contribute to. [15:01:09] I believe *everyone* can contribute to ubuntu and ubuntu-ie and I worry about doing things that will impact that.... [15:01:14] this is our last meeting https://wiki.ubuntu.com/UKTeam/MeetingNotes/20100804 [15:01:50] I think by asking people for updates, you're creating the impression that we are advanced, hardworking, professional, and you have to do things. [15:02:03] professional is good, and not the opposite of welcoming! [15:02:43] i.e. I suspect the very fact of asking, might make people think they can only contribute if they are working full time on it. [15:03:28] but I seem to be the only one who thinks this way. [15:03:45] So I'll bow to the consensus of the ubuntu-ie community. [15:04:00] tbh, every voluntary thing I've ever worked on (this includes human rights work as a teenager where we were all in school still) has had something similar to action items and a way to follow-up with people [15:04:15] and ultimately even the LoCo teams are a volunteer organization [15:04:31] I'm not sure why having lists of who is doing what and checking in makes it a fulltime thing [15:05:02] ebel: people should only take on action items that they have a resonable expectation of being able to do in the time they have available to themselves (could be a small task over a long timescale) [15:05:32] I know people in ubuntu-ie who say "I don't do commitment", and won't commit to anything. :P [15:05:43] yup thats fine [15:05:45] that doesn't make them less a member of the loco [15:05:47] if their availability changes or the task is harder than expected then we should have a culture of asking for help rather than not doing it [15:08:11] yeah i agree (and I suspect most here aswell) that we should have that cultural in the team [15:08:22] it's the newbies i fear scaring off. [15:08:56] anyways, ubuntu-ie has spoken. anyone wanna type something up for me to put in an [agreed] ? :P [15:09:26] [agreed] Each meeting we will review previous action items [15:09:26] newbies won't be exposed to actions until they show an interest to take one. [15:10:11] czajkowskis suggestion is fine I think. [15:11:19] [agreed] Each meeting we will review previous action items [15:11:57] thanks all [15:12:07] ay final item [15:12:18] (that one tooka while) :P [15:12:24] [topic] Website- Any update/mock ups? [15:12:33] so shauno has shown me a cool mock up [15:12:35] from czajkowski , so i give the chair thataway [15:12:49] and it looks really good, I suggested perhaps he add a photo of Ireland to make it Irish like [15:12:53] shauno: care to show them the link [15:13:18] Okay, this is about 3 hours of work on a whim, and hasn't been tested in any browser but my own, so judge with that in mind [15:13:21] I have so far http://shaunoneil.com/mockup/ [15:13:52] pretty cool [15:14:06] and I did mention we need to add the BK logo as they are sponsoring the domain [15:14:06] a lot like the new ubuntu branding, e.g. loco directory [15:14:13] ay new brading looks nice [15:14:15] It has more rough edges than it doesn't, and some questions as to how kosher it is to take images directly from ubuntu.com [15:14:16] very clean [15:14:28] shauno: i should give you admin on our current website and login for our blacknight account [15:14:51] very nice [15:15:06] shauno: AlanBell knows all about that [15:15:12] and has some links to stuff to help [15:15:51] that'd be fantastic. I've read thru most their branding stuff (I really am a nerd), but there's very little direction on community-run sites so far [15:16:25] oh see I know he knows the answer to this [15:16:34] there is some thing with the shades and dots would you beleive [15:16:36] AlanBell: ping pong [15:16:43] oh hi [15:17:29] shauno: meh, go for it. Worst that can happen is you move it to someone's people.ubuntu.com space [15:18:39] shauno: looks really good actually [15:18:45] AlanBell: got links to the branding stuff [15:18:55] so the major things I have outstanding are a logo to fit (GIMP isn't my friend), and something to make it a little more .. irish. it looks pretty stock as it is [15:19:01] shauno: I think if you can just make it a little more "irish" it'll be perfect [15:19:12] shauno: loooks really slick [15:19:39] http://design.canonical.com/the-toolkit/ [15:20:51] AFAIR kobrien was gonna try setting up a new CMS (etc.) on the blacknight account [15:20:58] but he's been busy and hasn't had time. [15:21:03] grand [15:21:11] so there's an opening in the 'web dev for ubuntu-ie' post. [15:21:52] Could we get the Events link http://loco.ubuntu.com/teams/ubuntu-ie/events added to the website? [15:22:17] i.e. shauno: you wanna set up the website? it can be your baby and you can get your feet wet with web dev stuff? [15:22:33] nryan: evening yeah we add in the ical feed to the site [15:22:38] If you don't, and just wanna put a set of html file in a zip file for someone, that's cool too [15:23:11] I think I'd rather try to get something working on the existing CMS first; I have absolutely no idea what anyone's looking for in a replacement [15:23:29] an existing cms was what I was thinking of :P [15:24:04] whoops, didn't notice the feed [15:24:43] shauno: somethign pretty [15:25:08] Pretty I can do (or try); messing with the underlaying code I'd be hesitant for now [15:25:54] thats fine [15:25:57] lets start small [15:26:03] and get the site having a major facelift [15:26:04] theming drupal or summat is fine :) [15:26:10] we can work on her underbody antoher time [15:26:18] (and of course, completely open to feedback/suggestions. I'm on here most hours, on the mailing list, and ~soneil on launchpad) [15:26:35] shauno: thanks [15:26:50] so as an [action] shauno to update site and review at next meeting ? [15:26:59] sure [15:27:16] great [15:27:20] great stuff [15:27:20] [action] shauno to update the website [15:27:43] [action] ebel to give shauno access to the blacknight account [15:28:50] Just one more topic [15:28:56] [topic] still some ubuntu cds [15:29:08] Just for the record I have about 20 ? 30 ubuntu cds left [15:29:19] if anyone can think of anything to do with them, just give me a shout [15:29:49] remind me to get them off you at ugj if not used [15:29:53] and we can drop them to a uni [15:30:00] yeah [15:30:05] ebel: TOG for hackerspace week [15:30:23] [topic] Hackerspace week [15:31:06] no ebel i was just suggesting TOG as aplace to distribute CDs [15:31:46] there's a hackerspace week on from tog http://www.tog.ie/ [15:31:48] oh yeah [15:32:03] jpichon could also use some for her intro to python course starting 23rd Aug again in TOG [15:32:11] Well i'll drop some CDs around at global jam [15:32:25] oh yeah. [15:32:33] perhaps you could hand them over at the next ubuntu hour [15:33:07] yes [15:33:39] any other ideas? [15:34:13] not off hand [15:34:17] I know some teams go to local fairs [15:34:20] and hand them out [15:34:23] that could be an option [15:34:30] not here [15:34:34] or poking pimary schools abot it [15:35:45] yeah... do we know any primary schools or any fairs going on we could give cds to? [15:35:59] airurando: school! [15:36:38] can certainly try but I'm not convinced it would be effective. [15:36:59] just food for thought [15:37:27] 5-12 year olds don't have decision rights to what happens to the home computers in my experience. [15:37:58] I do work on the Dads however but i still have a few CDs left [15:37:59] People don't want their kids "breaking" their computers? [15:39:21] are we finished? [15:39:45] think so [15:39:53] yeah [15:39:55] #endmeeting Meeting ended. }}} ---- '''Parent pages:''' [[IrishTeam/IRCMeetings]] [[IrishTeam]] ---- CategoryIrishTeam