[[UbuconAsia/2021/MeetingMinutes|Back to list of minutes]]

= Meeting minutes for 2021-02-17 =

== When ==
2021-02-17 22:00 ~ 24:00 KST
On Eventyay video call

== Attendees ==
 * Chair: Hong Phuc Dang(SG)
 * Note taker: Gunyoung Yoon(KR)
 * Youngbin Han(KR)
 * RJ Hsiao (TW)
 * Rohit Man Amatya (NP)
 * Sartika Lestari (ID)
 * Fumihito Yoshida(JP)
 * Robbi Nespu (MY)

== Agendas ==
=== New members ===
 * Rohit 
 * Robbi
 * Ravi

=== Updates from teams ===
 * Coordination team 
   * Created a fixed agenda for all meetings 
   * Organized the notes 
   * Published meeting notes on the Wiki 

 * Marketing Team 
   * Sartika designed logo for Ubucon Asia 2021
   * Hong Phuc created twitter account (@ubuconasia)
   * Hong Phuc set up CFP https://eventyay.com/e/75ac7f83/cfs  
   * Sartika created the facebook fanpage (Ubucon Asia)
   * Sartika working on promotion template

 * Technical team 
   * Khairul (fenris) purchased ubucon.asia and Youngbin set up address with that domain
   * www.ubucon.asia
   * https://2021.ubucon.asia

 * Sponsorship team
   * No update

 * Content team 
   * No update

=== Action items from last meeting ===
 * Hong Phuc: Setup CFP and share access
   * Done
 * Hong Phuc: Create Google drive shared directory
   * Done
 * Sartika: Set up trello. 
   * Done
 * Youngbin: Invite volunteers to join different dedicated teams
   *  Done
 * Youngbin: Set up mailing list(contact address)
   * Done. Google Group based email is all set.
   * But we need domain-connected email addresses too. (see below)

=== Topics for discussion ===
 * Which time zone to advertise?
   * Asia/Korean Time (GMT+9)
 * Feedback on the Call for Speakers, specially the important time (Ex. due date of the CFS submission)
  * CFS Submission due date: 30th June
  * Submitted CFS review: A month

 * Contact email
   * We need Ubucon domain connected email. (Ex. for sponsorship, etc)
   * Budget problem when using custom domain email.
   * 1. we contact Liam, since he said he might be able to get the basic funding for this event.
   * 2. When we fail to get the basic funding, use yandex, since it gives 20? emails with custom domain

 * About the session formats & subtitles 
   * There was no conclusion about this topic, and we only shared about the individual's ideas.
   * Tech team and content team should discuss and bring a draft idea for this.
   * Some ideas which was shared at the meeting
     * eventyay + YouTube streaming: since YouTube is blocked in China
     * Accepting Recorded / Live Session both seems good (Language: English / Local language w/ English subtitles)
     * Consider using GCP's features(Ex. Speech to Text API, Translation API)
     * Using Tex2Voice services
     * Translations by LoCo Teams and volunteers 


== Action Items ==
 * Hong Phuc: provide twitter for members
 * Each Team: List the tasks for each team and share at the next meeting
 * Tech / Content Team: Discuss about the session format and subtitles, and prepare a draft about it to share everyone.
 * Content Team: Enter your contact information on the google spreadsheet(URL)
 * Sponsorship Team: Contact Liam, for the basic funding to start with.
 * Hong Phuc: Provide access to eventyay to content team
 * Gunyoung Yoon: Publish meeting minutes on Ubuntu wiki and discourse
 * Gunyoung Yoon: Next meeting chair - prepare and invite people to next meeting
 * Jeremy Cheng: Next meeting note taker - Prepare meeting minutes for next meeting
 * Next meeting: 2020-03-03 22:00 KST