2021-04-14

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Meeting minutes for 2021-04-14

https://wiki.ubuntu.com/UbuconAsia/2021/MeetingMinutes/2021-04-14

When

  • 2021-04-14 22:00 ~ 24:00 UTC+9
  • Text chat meeting on telegram

Attendees

  • Chair: Hong Phuc Dang
  • Note taker: Gunyoung Yoon - KR
  • Sartika Lestari - ID
  • Fumihito Yoshida - JP
  • Robbi Nespu - MY
  • Youngbin Han - KR
  • Koala Yeung - HK
  • Rohit Man Amatya - NP

Agendas

  • Updates from teams
  • Sponsorship
  • CFS Promotion

New members

  • None

Updates from teams

  • Coordination team:
    • Usual tasks (Note taking, Publishing meeting minutes, preparing agendas)
  • Marketing Team
    • Planning to contact potential Ubuntu channels around April to inform about this event and CFS.
    • When CFS is shared from the Content Team in early May, the Marketing Team will start the promotion.
  • Technical team
    • Mail server now works with sending & receiving emails

    • Had difficulty with receiving emails, but found out that it was caused by the DNS MX record problem.
    • Still has session consistency issue (automatically getting logged out in few minutes after logging in), and will look into this
    • Tried pyTranscribe with some Cantonese tech present I got. It didn't quite work. Will probably have to do those manually.
  • Sponsorship team
    • Contacted two organization/company who will be our financial host
    • FOSSASIA (Hong Phuc)
      • Fee: 15%
      • Limitation: Number of income and outcome transaction should be same (5 In, 5 Out)
      • Will ask them to offer us more number of transactions
    • MCI Group (Youngbin)
      • Can handle same thing that fossasia fiscal team can do
      • Can distribute on online services(cloud services, swag makers, etc)
      • Can distribute budget to local team if required
      • International shipping if needed.
      • Fee: No information. Need to ask them at the meeting
    • Updated sponsorship packages on sponsorship document (Request confirmation from content team @ page 11)
    • Possible Funds
      • Swags: Ubuntu Partners (liam mentioned before)
      • Cloud credits: Cloudmate(https://cloudmate.co.kr)

      • Contact List: Google, Red Had, Microsoft, Etc
  • Content team
    • Sartika suggested the draft of the session slots, was not fully discussed
    • Virtual Booth needs to be discussed

Action items from last meeting

  • All: Each community (fossasia, fossnp, openstack-id, gnome-id) please make a pull request to add your community logo and some intro text to https://2021.ubucon.asia/hosts (check this out on github) OR send the logo and intro text to Youngbin

  • All: add community details into page 6 of sponsorship doc
  • Hong Phuc: check with FOSSASIA team on fiscal host fee
  • Sponsorship team: complete sponsorship brochure and select fiscal host
  • Content Team: Discuss about virtual booths with video calls
  • Content Team: Discuss about session slots, breaktimes, and overall timetable of the event
  • Tech Team: Bring some more results on Google speech to text
  • Hong Phuc Dang: Publish meeting minutes on Ubuntu wiki and discourse
  • Hong Phuc Dang: Next meeting chair - prepare and invite people to next meeting
  • Gunyoung Yoon: Prepare meeting minutes for next meeting (Note taker)
  • Next meeting: 2020-04-14 22:00 UTC+9

Topics for discussion

  • Swag: Let’s consider swag makers that can also handle international shipping.
    • e.g. Kotis design
    • Marketing team will discuss about this topic
  • CFS Promotion
    • through our social media
    • through each local team’s marketing channel
    • Start CFS in 1 May, end in 30 June, acceptance notification in 30 July
  • Updating out website(main page)
    • Out-dated information exists (Call for organizers)
    • Important information is stored too deep (Requires users to go into the tabs) - UX problem
    • Copy logos to the front page (/hosts/ to / )
    • Add more information to the main(front) page

Action Items

  • Gunyoung: Update our main website with recent updates and make some improvements
  • Youngbin: Update Eventyay page - CoC
  • Sartika: Update Eventyay page - Partner logos
  • Hong Phuc: Update Eventyay page - session slot data and intro text
  • Content Team: Discuss about virtual booths with video calls
  • Content Team: Discuss about session slots, breaktimes, and overall timetable of the event
  • Content Team: Confirmation of the sponsorship document's page 11
  • Tech Team: Bring some more results on Google speech to text
  • Gunyoung Yoon: Publish meeting minutes on Ubuntu wiki and discourse
  • Gunyoung Yoon: Next meeting chair - prepare and invite people to next meeting
  • Jeremy Cheng: Prepare meeting minutes for next meeting (Note taker)
  • Next meeting: 2020-04-28 22:00 UTC+9

UbuconAsia/2021/MeetingMinutes/2021-04-14 (last edited 2021-04-18 14:57:53 by sukso96100)