2021-04-14
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* Note taker: Gunyoung Yoon | * Note taker: Gunyoung Yoon - KR |
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* Youngbin Han(KR) * Koala Yeung * Rohit Man Amatya |
* Youngbin Han - KR * Koala Yeung - HK * Rohit Man Amatya - NP |
Meeting minutes for 2021-04-14
https://wiki.ubuntu.com/UbuconAsia/2021/MeetingMinutes/2021-04-14
When
- 2021-04-14 22:00 ~ 24:00 UTC+9
- Text chat meeting on telegram
Attendees
- Chair: Hong Phuc Dang
- Note taker: Gunyoung Yoon - KR
- Sartika Lestari - ID
- Fumihito Yoshida - JP
- Robbi Nespu - MY
- Youngbin Han - KR
- Koala Yeung - HK
- Rohit Man Amatya - NP
Agendas
- Updates from teams
- Sponsorship
- CFS Promotion
New members
- None
Updates from teams
- Coordination team:
- Usual tasks (Note taking, Publishing meeting minutes, preparing agendas)
- Marketing Team
- Planning to contact potential Ubuntu channels around April to inform about this event and CFS.
- When CFS is shared from the Content Team in early May, the Marketing Team will start the promotion.
- Technical team
Mail server now works with sending & receiving emails
- Had difficulty with receiving emails, but found out that it was caused by the DNS MX record problem.
- Still has session consistency issue (automatically getting logged out in few minutes after logging in), and will look into this
- Tried pyTranscribe with some Cantonese tech present I got. It didn't quite work. Will probably have to do those manually.
- Sponsorship team
- Contacted two organization/company who will be our financial host
- FOSSASIA (Hong Phuc)
- Fee: 15%
- Limitation: Number of income and outcome transaction should be same (5 In, 5 Out)
- Will ask them to offer us more number of transactions
- MCI Group (Youngbin)
- Can handle same thing that fossasia fiscal team can do
- Can distribute on online services(cloud services, swag makers, etc)
- Can distribute budget to local team if required
- International shipping if needed.
- Fee: No information. Need to ask them at the meeting
- Updated sponsorship packages on sponsorship document (Request confirmation from content team @ page 11)
- Possible Funds
- Swags: Ubuntu Partners (liam mentioned before)
Cloud credits: Cloudmate(https://cloudmate.co.kr)
- Contact List: Google, Red Had, Microsoft, Etc
- Content team
- Sartika suggested the draft of the session slots, was not fully discussed
- Virtual Booth needs to be discussed
Action items from last meeting
All: Each community (fossasia, fossnp, openstack-id, gnome-id) please make a pull request to add your community logo and some intro text to https://2021.ubucon.asia/hosts (check this out on github) OR send the logo and intro text to Youngbin
- All: add community details into page 6 of sponsorship doc
- Hong Phuc: check with FOSSASIA team on fiscal host fee
- Sponsorship team: complete sponsorship brochure and select fiscal host
- Content Team: Discuss about virtual booths with video calls
- Content Team: Discuss about session slots, breaktimes, and overall timetable of the event
- Tech Team: Bring some more results on Google speech to text
- Hong Phuc Dang: Publish meeting minutes on Ubuntu wiki and discourse
- Hong Phuc Dang: Next meeting chair - prepare and invite people to next meeting
- Gunyoung Yoon: Prepare meeting minutes for next meeting (Note taker)
- Next meeting: 2020-04-14 22:00 UTC+9
Topics for discussion
- Swag: Let’s consider swag makers that can also handle international shipping.
- e.g. Kotis design
- Marketing team will discuss about this topic
- CFS Promotion
- through our social media
- through each local team’s marketing channel
- Start CFS in 1 May, end in 30 June, acceptance notification in 30 July
- Updating out website(main page)
- Out-dated information exists (Call for organizers)
- Important information is stored too deep (Requires users to go into the tabs) - UX problem
- Copy logos to the front page (/hosts/ to / )
- Add more information to the main(front) page
Action Items
- Gunyoung: Update our main website with recent updates and make some improvements
- Youngbin: Update Eventyay page - CoC
- Sartika: Update Eventyay page - Partner logos
- Hong Phuc: Update Eventyay page - session slot data and intro text
- Content Team: Discuss about virtual booths with video calls
- Content Team: Discuss about session slots, breaktimes, and overall timetable of the event
- Content Team: Confirmation of the sponsorship document's page 11
- Tech Team: Bring some more results on Google speech to text
- Gunyoung Yoon: Publish meeting minutes on Ubuntu wiki and discourse
- Gunyoung Yoon: Next meeting chair - prepare and invite people to next meeting
- Jeremy Cheng: Prepare meeting minutes for next meeting (Note taker)
- Next meeting: 2020-04-28 22:00 UTC+9
UbuconAsia/2021/MeetingMinutes/2021-04-14 (last edited 2021-04-18 14:57:53 by ybhan)