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Meeting minutes for 2021-05-26

https://wiki.ubuntu.com/UbuconAsia/2021/MeetingMinutes/2021-05-26

When

2021-05-26 22:00 ~ 24:00 UTC+9

• Text chat meeting on telegram

Attendees

• Chair: Hong Phuc Dang
• Note taker: Gunyoung Yoon (KR)
• Hong Phuc Dang
• Youngbin Han (KR)
• Rohit Man Amatya (NP)
• Sartika Lestari (ID)
• Yudhi Satrio (ID)
• Ko Ko Ye (MM)
• Koala Yeung (HK)
• Robbi (MY)

Agendas

• Updates from teams
• Action items from last meeting
• Topics for discussions

New members

None

Updates from teams

• Coordination team
  • New Partner(s) - 2
    • WSLHUB (South Korea)
    • KLAS (Indonesia)
  • In Contact

    • OpenStack Korea (South Korea) - will submit partner form soon

• Marketing Team
  • Promote Ubucon Asia on SNS
  • Event, CFS, Call for Volunteers, Call for Community Partners
  • Event Roadshow

    • Monthly meetup & podcast

    • https://www.facebook.com/kelompoklinuxareksuroboyo/photos/a.1906033776157076/4045530388874060/

  • Working on T-Shirt design
  • Youngbin suggested focusing on promoting CFS and sponsorship first
• Technical team
  • Tried remotion.dev for creating video templates

    • https://github.com/ubucon-asia/2021-video-template

    • Using this, we can simple create a video session covers by modifying params.json and running commands on CLI
    • Hong Phuc Dang suggested having a separate session(meeting) for sharing tool’s usage (Added to the Action Item)
• Sponsorship team
  • Updates from Canonical (by Liam)
    • Forwarded sponsorship doc, and waiting for the reply
  • Prepared contact list for potential sponsors
  • Wrote some email templates for proposing sponsorship
    • and sent out some, but no reply yet (Except Canonical)
  • Trying to contact Samsung via Youngbin’s private connection
  • Hong Phuc Dang shared VMware contact (done)
• Content team
  • 8 Speakers submitted
  • Indonesian subtitle generator looks good but still needs modification

Action items from last meeting

• Hong Phuc Dang: Publish meeting minutes on Ubuntu wiki and discourse (Done)
• Hong Phuc Dang: Next meeting chair - prepare and invite people to next meeting (Done)
• Gunyoung Yoon: Prepare meeting minutes for next meeting (Note taker) (Done)
• Each local team: Contact(or cast) potential speakers and encourage them to join.(1~2 people for each team. until CFS ends)
• Liam, RJ, Youngbin (Done)
  • Contact other event team who got “ubuntu” as sponsor and ask details about it
    • Whether it’s from community fund or direct sponsorship
  • Youngbin asked Ubucon Sintra team
    • They said to contact Monica(Ubuntu community representative) and Claire(Mark's secretary) before submitting a fund request form

Topics for discussion

• Gathering speakers / Session ideas for host communities & ubuntu LoCos

• Share potential speaker status from each local team
• Ideas
  • Each organizers to submit their own session
  • Submit session regarding each local team's activities
  • contact potential speakers, encourage them to join and invite them
  • Provide some session topic examples: examples below
    • Desktop example: Integrating Active Directory with Ubuntu Desktop
    • Cloud/Container: Operating edge k8s cluster with ubuntu and microk8s

    • Installfest: https://loco.ubuntu.com/events/ubuntu-arizona/4089-virtual-azlocoplug-install-festlinux-workshop

  • A panel session to discuss and share LoCo activities of each local team

    • Ex. https://manage.ubucon.org/eu2019/talk/ZWEV9A/

  • A panel session to brainstorm about running local community in sustainable way would be also good and keep in touch
• Gathering sponsorship

  • Reach out to companies that sponsor similar conference like Linux App Summit or previous UbuCon

  • What will happen if we don't get any sponsorship?
    • No swags
    • No subtitles
    • Video work all done by hand manually
    • promo on social media done by hand manually(no social media ads)
    • organizers may need spend their own money
  • Announcing about a donation ticket in the discourse, mailing list etc
    • Donation ticker buyers’ name will go on the event website
    • Try to develop a Batch system for creating a PR
    • if fails, add people’s name by hang typing (Gunyoung)

Action Items

• Hung Phuc Dang: Setup a donation ticket on our eventyay page
• Gunyoung Yoon: Publish meeting minutes on Ubuntu wiki and discourse
• Gunyoung Yoon: Next meeting chair - prepare and invite people to next meeting
• Youngbin Han: Prepare meeting minutes for next meeting (Note taker)
• Tech team: Schedule seperate session about react remotion usage guideline
• Next meeting: 2020-06-09 22:00 UTC+9