Meeting minutes for 2021-07-21

• https://wiki.ubuntu.com/UbuconAsia/2021/MeetingMinutes/2021-07-21

When

• 2021-07-21 22:00 ~ 24:00 UTC+9
• Text chat meeting on telegram

Attendees

• Chair: Gunyoung Yoon (KR)
• Note taker: Youngbin Han (KR)
• Sartika Lestari (ID)
• Fumihito Yoshida (JP)
• Yudhi Satrio (ID)
• Liam Zheng (CN)
• Rohit Man Amatya (NP)

Agendas

• Updates from teams
• Action items from last meeting
• Topics for discussions

New members

None

Updates from teams

• Coordination team
  • Did similar things as usual (Publishing meeting notes, preparing meeting)
• Marketing Team
  • Sartika is thinking about placing hosts logo and sponsors logo on publications
• Technical team
  • Youngbin updated CI for video rendering to integrate with it
• Sponsorship team
  • 2 contracts ongoing, contract doc sent out recently
    • Canonical - Liam is handling it now

    • WhaTab Labs - contract doc sent out today.

• Content team
  • Closed CFP last wednesday
  • Received total 47 submissions
  • Yudhi said any organizer who wishes to do, should be able to review and rate submissions.

Action items from last meeting

• All: please submit a session or workshop until July 14 (no further extension of deadline) OK
• Finalize workshop submissions: OK
  • Rhoit: Linux desktop customization workshop
  • Ko Ko Ye: Microk8s workshop
  • RJ or BlueT?: GPG + Ubuntu CoC signing Workshop
  • Liam: Sponsored workshop session from canonical?
• Marketing team: publish a blog article on Ubuntu.com INCOMPLETE
• Gunyoung Yoon: Publish meeting minutes on Ubuntu wiki and discourse OK
• Gunyoung Yoon: Next meeting chair - prepare and invite people to next meeting OK
• Youngbin Han: Prepare meeting minutes for next meeting (Note taker) OK
• Next meeting: 2020-07-21 22:00 UTC+9 OK

Topics for discussion

• Proposal review
  • Acceptance and Rejection Criteria
    • Things to consider: how much sessions do we accept, overall difficulties of contents
    • Yoshida: Categorize difficulty level (e.g. beginner, users, experts, etc.)
  • Criteria for rejection
    • Too insufficient information
    • Advertises company product
    • Topics really nothing to do with ubuntu, open source and community
    • average 0~1 score rating
    • Remove or merge duplicate topics
  • Review should be done until end of this month
• Video work schedules
  • Pre-recorded session video submission deadline
  • Soft deadline: Aug 24th
  • Final deadline: Aug 31st
  • Only give some more time for those who lost at the last minute to submit a video.
• Subtitle deadline
  • Soft deadline: up to each translator team
  • final deadline: September 23rd
• Slide template
  • Formats: ODF, PPTX
  • Enforce all sessions except sponsored sessions.
• Event dates timetable
  • Dedicated time slot for virtual booth
  • Rather than ask sponsors/partners for their desired virtual booth video call time. Put 30min~1h breaktime in the middle of the timetable each day. and tell them to run video call during break time (It’s like office hours format)
• Social events?
  • (Leave your ideas below)
  • Tour of each host communities’ city through video
  • something similar to Window-Swap during a long break time?

  • https://www.window-swap.com/Window

• Check if enough subtitle volunteer resources available for each language
  • Korean
  • Japanese
  • Chinese(China)
  • Chinese(Taiwan)
  • Cantonese
  • Indonesian

Action Items

• Youngbin Han: Publish meeting minutes on Ubuntu wiki and discourse
• Youngbin Han: Next meeting chair - prepare and invite people to next meeting
• Hong Phuc Dang: Prepare meeting minutes for next meeting (Note taker)
• Next meeting: 2020-08-04 22:00 UTC+9
• Liam: Sponsored workshop session from canonical?
• Marketing team: publish a blog article on Ubuntu.com
• Yudhi: Add reviewer scoring on list of proposals sheet.
• Youngbin: write and bring event timetable draft.