2021-09-04

Meeting minutes for 2021-09-04

Coordination team
- Got new member - Vincent Wong
- Vincent will do works instead of Jeremy
- We supported sponsorship team to handle agreements and invoices
- Help Tech team to setup Google Cloud
- Work with marketing team on merchandise
- Publish meeting minutes
Marketing Team
- Promotion post on Ubuntu blog
- https://ubuntu.com/blog/introducing-ubucon-asia-2021-the-first-ubuntu-conference-in-asia
- Promotion post on MOPCON social media. - Will be published soon.
- Preparing spreadshop.com for merchandises
Technical team
- Pre-recorded videos with cover rendered and uploaded to YouTube
- Subs generated with script. Also uploaded to YouTube
Sponsorship team
- Got sponsorship amount from Canonical
- Microsoft joins as Gold sponsor
- Youngbin working on to bring NIPA(A government agency in Korea)
  - Hong Phuc assisted for some legal documents
Content team
- Received recordings from speakers
- Reviewed some videos. Satrio found some problems on a few videos: Few videos had ads about the speaker's company. asked them to remove it.

Sartika Lestari: Submit final promotion document
- Vincent did this instead
Hong Phuc Dang: Sending emails to speakers to remind them about the video upload deadline -> Done!
Tech Team: Setup Google Cloud for subtitles by end of this month (Use FOSSASIA’s google account, tell Hong Phuc Dang how to set up & what to do; set up * by sept 4) -> Done!
Youngbin Han: Pass Hong Phuc Dang the information for Gathertown payment -> not yet
Sartika Lestari: Check with Gimpscape ID for their help with t-shirt design (tshirt design deadline: 2021/08/24) -> Not received design yet
Youngbin Han: Check with sticker vendors if we can issue coupons like t-shirts -> Done!
Youngbin Han: Contact Ian(Microsoft) and Ubuntu for their session / workshop information -> Done!
Gunyoung Yoon: Publish meeting minutes on Ubuntu wiki and discourse -> Done!
Gunyoung Yoon: Next meeting chair - prepare and invite people to next meeting -> Done!
Gunyoung Yoon: Prepare meeting minutes for next meeting (Note taker) -> Done!
Next meeting: 2020-09-01 22:00 UTC+9 -> Done!

To Dos

Update panel discussion panel information
- Confirmed: Sartika, Youngbin, Masafumi Ohta
- Considering: TW, MY, JP
- contact Hong Phuc to join as panel
Share list of questions for panel session
- Spreadshop.com setup + T-shirts and other swag design
- Ask Gimpscape.id for design help?
- Current design is too colourful in the background. Revision required?
- Need legal info to open shop:
  - Use Youngbin’s info first. if not works, contact HP for help
- Vincent to contact Sartika and Gimpscape.ID to check if they have any tshirt design for our event.
Gather town space setup
- Need to ask sponsors * community partners whether they will run virtual booths. (Quick Yes/No question)
- Gather town information posting on ubucon website

[Will discuss on next week]

Marketing to bring more registration
- promo video? - We can spend money for video maker subscription.
Subtitle: Now need to send machine generated subtitles and videos to volunteers
Video call test with live session speakers
Keynote and Mark’s welcome video to arrive next week
Pre-event, Post-event email to all attendees
Sponsor introduction email

Youngbin Han: Publish meeting minutes on Ubuntu wiki and discourse
Youngbin Han: Next meeting chair - prepare and invite people to next meeting
Vincent Wong: Prepare meeting minutes for next meeting (Note taker)
Next meeting: 2020-09-11 18:30 UTC+9
Vincent to contact Sartika and Gimpscape.ID to check if they have any tshirt design for our event.
RJ: Bring Gather Town Map design idea
Youngbin: Open spreadshop store

UbuconAsia/2021/MeetingMinutes/2021-09-04 (last edited 2021-09-04 11:02:20 by ybhan)