2021-09-04

Meeting minutes for 2021-09-04

https://wiki.ubuntu.com/UbuconAsia/2021/MeetingMinutes/2021-09-04

When

  • 2021-09-04 18:30 ~ 19:30 UTC+9
  • Text chat meeting on telegram
  • Meeting is now Weekly meeting on Saturdays

Attendees

  • Chair: Youngbin Han
  • Note taker: Youngbin Han
  • Vincent Wong
  • Gyuseok Jung
  • RJ Hsiao
  • Ko Ko Ye
  • Liam Zheng
  • Hong Phuc Dang
  • Rohit Man Amatya

Agendas

  • Updates from teams
  • Action items from last meeting
  • Topics for discussions

New members

  • Vincent Wong (Ubuntu HK)

Updates from teams

  • Coordination team
    • Got new member - Vincent Wong
    • Vincent will do works instead of Jeremy
    • We supported sponsorship team to handle agreements and invoices
    • Help Tech team to setup Google Cloud
    • Work with marketing team on merchandise
    • Publish meeting minutes
  • Marketing Team
  • Technical team
    • Pre-recorded videos with cover rendered and uploaded to YouTube

    • Subs generated with script. Also uploaded to YouTube

  • Sponsorship team
    • Got sponsorship amount from Canonical
    • Microsoft joins as Gold sponsor
    • Youngbin working on to bring NIPA(A government agency in Korea)
      • Hong Phuc assisted for some legal documents
  • Content team
    • Received recordings from speakers
    • Reviewed some videos. Satrio found some problems on a few videos: Few videos had ads about the speaker's company. asked them to remove it.

Action items from last meeting

  • Sartika Lestari: Submit final promotion document
    • Vincent did this instead
  • Hong Phuc Dang: Sending emails to speakers to remind them about the video upload deadline -> Done!

  • Tech Team: Setup Google Cloud for subtitles by end of this month (Use FOSSASIA’s google account, tell Hong Phuc Dang how to set up & what to do; set up * by sept 4) -> Done!

  • Youngbin Han: Pass Hong Phuc Dang the information for Gathertown payment -> not yet

  • Sartika Lestari: Check with Gimpscape ID for their help with t-shirt design (tshirt design deadline: 2021/08/24) -> Not received design yet

  • Youngbin Han: Check with sticker vendors if we can issue coupons like t-shirts -> Done!

  • Youngbin Han: Contact Ian(Microsoft) and Ubuntu for their session / workshop information -> Done!

  • Gunyoung Yoon: Publish meeting minutes on Ubuntu wiki and discourse -> Done!

  • Gunyoung Yoon: Next meeting chair - prepare and invite people to next meeting -> Done!

  • Gunyoung Yoon: Prepare meeting minutes for next meeting (Note taker) -> Done!

  • Next meeting: 2020-09-01 22:00 UTC+9 -> Done!

Topics for discussion

To Dos

  • Update panel discussion panel information
    • Confirmed: Sartika, Youngbin, Masafumi Ohta
    • Considering: TW, MY, JP
    • contact Hong Phuc to join as panel
  • Share list of questions for panel session
    • Spreadshop.com setup + T-shirts and other swag design
    • Ask Gimpscape.id for design help?
    • Current design is too colourful in the background. Revision required?
    • Need legal info to open shop:
      • Use Youngbin’s info first. if not works, contact HP for help
    • Vincent to contact Sartika and Gimpscape.ID to check if they have any tshirt design for our event.
  • Gather town space setup
    • Need to ask sponsors * community partners whether they will run virtual booths. (Quick Yes/No question)
    • Gather town information posting on ubucon website

[Will discuss on next week]

  • Marketing to bring more registration
    • promo video? - We can spend money for video maker subscription.
  • Subtitle: Now need to send machine generated subtitles and videos to volunteers
  • Video call test with live session speakers
  • Keynote and Mark’s welcome video to arrive next week
  • Pre-event, Post-event email to all attendees
  • Sponsor introduction email

Action Items

  • Youngbin Han: Publish meeting minutes on Ubuntu wiki and discourse
  • Youngbin Han: Next meeting chair - prepare and invite people to next meeting
  • Vincent Wong: Prepare meeting minutes for next meeting (Note taker)
  • Next meeting: 2020-09-11 18:30 UTC+9
  • Vincent to contact Sartika and Gimpscape.ID to check if they have any tshirt design for our event.
  • RJ: Bring Gather Town Map design idea
  • Youngbin: Open spreadshop store

UbuconAsia/2021/MeetingMinutes/2021-09-04 (last edited 2021-09-04 11:02:20 by sukso96100)