= Meeting minutes for 2021-09-04 =
https://wiki.ubuntu.com/UbuconAsia/2021/MeetingMinutes/2021-09-04

== When ==
 * 2021-09-04 18:30 ~ 19:30 UTC+9   
 * Text chat meeting on telegram
 * Meeting is now Weekly meeting on Saturdays

== Attendees ==
 * Chair: Youngbin Han
 * Note taker: Youngbin Han
 * Vincent Wong
 * Gyuseok Jung
 * RJ Hsiao
 * Ko Ko Ye
 * Liam Zheng
 * Hong Phuc Dang
 * Rohit Man Amatya

== Agendas ==
 * Updates from teams 
 * Action items from last meeting
 * Topics for discussions

=== New members ===
 * Vincent Wong (Ubuntu HK)

=== Updates from teams ===
 * Coordination team
    * Got new member - Vincent Wong
    * Vincent will do works instead of Jeremy
    * We supported sponsorship team to handle agreements and invoices
    * Help Tech team to setup Google Cloud
    * Work with marketing team on merchandise
    * Publish meeting minutes
 * Marketing Team
    * Promotion post on Ubuntu blog
    * https://ubuntu.com/blog/introducing-ubucon-asia-2021-the-first-ubuntu-conference-in-asia
    * Promotion post on MOPCON social media. - Will be published soon.
    * Preparing spreadshop.com for merchandises
 * Technical team
    * Pre-recorded videos with cover rendered and uploaded to YouTube
    * Subs generated with script. Also uploaded to YouTube
 * Sponsorship team
    * Got sponsorship amount from Canonical
    * Microsoft joins as Gold sponsor
    * Youngbin working on to bring NIPA(A government agency in Korea)
        * Hong Phuc assisted for some legal documents
 * Content team
    * Received recordings from speakers
    * Reviewed some videos. Satrio found some problems on a few videos: Few videos had ads about the speaker's company. asked them to remove it.

=== Action items from last meeting ===
 * Sartika Lestari: Submit final promotion document
    * Vincent did this instead
 * Hong Phuc Dang: Sending emails to speakers to remind them about the video upload deadline -> Done!
 * Tech Team: Setup Google Cloud for subtitles by end of this month (Use FOSSASIA’s google account, tell Hong Phuc Dang how to set up & what to do; set up  * by sept 4)  -> Done!
 * Youngbin Han: Pass Hong Phuc Dang the information for Gathertown payment -> not yet
 * Sartika Lestari: Check with Gimpscape ID for their help with t-shirt design (tshirt design deadline: 2021/08/24) -> Not received design yet
 * Youngbin Han: Check with sticker vendors if we can issue coupons like t-shirts -> Done!
 * Youngbin Han: Contact Ian(Microsoft) and Ubuntu for their session / workshop information  -> Done!
 * Gunyoung Yoon: Publish meeting minutes on Ubuntu wiki and discourse -> Done!
 * Gunyoung Yoon: Next meeting chair - prepare and invite people to next meeting -> Done!
 * Gunyoung Yoon: Prepare meeting minutes for next meeting (Note taker) -> Done!
 * Next meeting: 2020-09-01 22:00 UTC+9 -> Done!
 
=== Topics for discussion ===
To Dos

 * Update panel discussion panel information
    * Confirmed: Sartika, Youngbin, Masafumi Ohta
    * Considering: TW, MY, JP
    * contact Hong Phuc to join as panel
 * Share list of questions for panel session
    * Spreadshop.com setup + T-shirts and other swag design
    * Ask Gimpscape.id for design help?
    * Current design is too colourful in the background. Revision required?
    * Need legal info to open shop:
        * Use Youngbin’s info first. if not works, contact HP for help
    * Vincent to contact Sartika and Gimpscape.ID to check if they have any tshirt design for our event.
 * Gather town space setup
    * Need to ask sponsors * community partners whether they will run virtual booths. (Quick Yes/No question)
    * Gather town information posting on ubucon website

[Will discuss on next week]

 * Marketing to bring more registration
    * promo video? - We can spend money for video maker subscription.
 * Subtitle: Now need to send machine generated subtitles and videos to volunteers
 * Video call test with live session speakers
 * Keynote and Mark’s welcome video to arrive next week
 * Pre-event, Post-event email to all attendees
 * Sponsor introduction email

== Action Items ==
 * Youngbin Han: Publish meeting minutes on Ubuntu wiki and discourse
 * Youngbin Han: Next meeting chair - prepare and invite people to next meeting
 * Vincent Wong: Prepare meeting minutes for next meeting (Note taker)
 * Next meeting: 2020-09-11 18:30 UTC+9
 * Vincent to contact Sartika and Gimpscape.ID to check if they have any tshirt design for our event.
 * RJ: Bring Gather Town Map design idea
 * Youngbin: Open spreadshop store