= Meeting minutes for 2021-09-11 =

== When ==
 * 2021-09-11 18:30 ~ 19:30 UTC+9   
 * Text chat meeting on telegram
== Attendees ==
 * Chair: Youngbin Han
 * Note Taker: Vincent Wong
 * RJ Hsiao
 * Rohit Man Amatya
 * fenris
== Agendas ==
 * Updates from teams 
 * Action items from last meeting
 * Topics for discussions

=== Updates from teams ===
 * Coordination team
    * Gather town
    * Community partner responses
    * https://docs.google.com/spreadsheets/d/1iiQsjY-h0e7cjx0qGdDtF6dnF2TnX8O-AIino_ozhHA/edit#gid=0
    * community: except wslhub, .net dev all participating
    * sponsors: ubuntu, nipa need confirmation
    * Gather town information posting on ubucon website - done
 * Marketing Team
    * Spreadshirt shop
    * https://ubucon-asia-2021.myspreadshop.com.au
    * Designs adjusted to include the back
    * Sartika to ask Gimpscape.ID for designs
    * MOPCON's promo post is now up on their social media
    * Ubuntu podcast will hopefully mention us in upcoming show
    * Sent email to OMG! Ubuntu! to see if he’ll post something
 * Technical team
    * No updates
 * Sponsorship team
    * New sponsor: NIPA (National IT Industry Promo agency of Korea) - nipa.kr
    * awaiting amount
 * Content team
    * Keynote video - Ken needs some more time (for including content that requires contractual clearance)
    * TW’s volunteers will provide en subtitle for the zh-TW session

=== Action items from last meeting ===
 * Sartika Lestari: Submit final promotion document
 * Youngbin Han: Pass Hong Phuc Dang the information for Gathertown payment -> not yet
 * Sartika Lestari: Check with Gimpscape ID for their help with t-shirt design (tshirt design deadline: 2021/08/24) -> Not received design yet
 * Youngbin Han: Check with sticker vendors if we can issue coupons like t-shirts
 * [DONE] Youngbin Han: Publish meeting minutes on Ubuntu wiki and discourse
 * [DONE] Youngbin Han: Next meeting chair - prepare and invite people to next meeting
 * [DONE] Vincent Wong: Prepare meeting minutes for next meeting (Note taker)
 * Vincent to contact Sartika and Gimpscape.ID to check if they have any tshirt design for our event.
 * RJ: Bring Gather Town Map design idea
 * [DONE] Youngbin: Open spreadshop store, supply legal information

=== Topics for discussion ===
 * To Dos
    * Update panel discussion panel information
        * Confirmed: Sartika, Youngbin, Masafumi Ohta, fenris, RJ
        * Considering: TW (@BlueT_Lien), MY, JP
        * contact Hong Phuc to join as panel
        * Share list of questions for panel session
    * Spreadshop.com setup + T-shirts and other swag designs.
 
 * [Topics leftover from last week]
 * Marketing to bring more registration
    * promo video? - We can spend money for video maker subscription.
    * pre-event, post-event mail to all attendees
 * Subtitle: Now need to send machine generated subtitles and videos to volunteers
    * Some videos have only machine generated subtitles with local language.
 * Video call test with live session speakers (September 13 ~ 17)
    * email speakers to schedule a call
    * Compile speakers preferred time and have members from relevant LoCo organise test calld
    * Actions: Youngbin to prepare list of live session speakers
    * Things to test on test call
        * Did speaker register for UbuCon Asia 2021 on eventyay?
        * Can speaker hook up microphone and web cam?
        * Can speaker share desktop/laptop screen?
        * Can speaker share PDF slide?
        * Does speaker has any connectivity problem with Eventyay BBB?
 * Keynote and Mark’s welcome video to arrive next week
 * Pre-event, Post-event email to all attendees
    * Pre-event
        * Sponsor introduction email - according to sponsorship contract
        * Event dates reminder mail
        * Featured session intro mail
    * Post-event
        * post-event survey
 * Opening session: intro video of each local community - will discuss next time.
 
== Action Items ==
 * Youngbin Han: Publish meeting minutes on Ubuntu wiki and discourse
 * Youngbin Han: Next meeting chair - prepare and invite people to next meeting
 * Youngbin Han: Prepare list of live session speakers
 * Vincent Wong: Prepare meeting minutes for next meeting (Note taker)
 * Vincent/Sartika: Check with Gimpscape.ID for any further design ideas
 * RJ: Think more about Gathertown map design, Video to finish manually translating by TW volunteers
 * Hong Phuc: Provide list of questions for panel session
 * Next meeting: 2020-09-18 18:30 UTC+9