When? Where? What?

• When ? 10/10/2010

• Where ? Kortrijk Xpo (Doorniksesteenweg 216)

• What ? Dipro Micro Mega Market - Computerbeurs

Participants

• Wamukota
• Jean7491
• Matthew
• JanC
• Alain D. (vanaf 13 u.)

Fees

• 38 euros paid by public gifts

Practical

• IRC meeting for coordination: during the weekly meeting on 07/10/2010 at 21.00 hr. on IRC #ubuntu-be
• Promotion of the booth within Ubuntu-be community and locally ?
• Think about a good setup of the booth !
• Don't forget to add at the entrance of the fair posters inviting to the booth !

Stuff needed

paper, attachments, various

• Banner Belgian LoCo Team : (Jean7491)

• Posters
  • "Ubuntu highway to freedom is now open" (Jean7491)
  • "Free your PC" (Jean7491)
  • "Linux-Tux": no
  • Simple posters for the entrance of the event : (Jean7491)
• Flyers 2009 Ubuntu-be : (Jean7491)
• Flyer use of live-CD : (need to be updated?)
• Sheet Informatie-Information_Ubuntu.odt : (version 10.04LTS?)
• Pen's : (?)
• Tablecloth : (Jean7491)
• 1 inflatable Tux : no
• x figuurtjes Tux : (no)
• Contribution urn : (Jean7491)
• Duct tape and other buro material : (Jean7491)
• 1 long power extension cords : (Jean7491)
• 3 power strips (4 sockets minimum) : (Jean7491)
• anti-theft cables for laptops : (Jean7491 (1))

electronics

• CD's ( 30 originals + 15 copies + blanco) + 20 paper bags: (Jean7491)
• boot-able USB sticks : (?)
• PC : (1 desktop (10.04LTS)no screen: Jean7491)
• laptops : (1(10.04LTS)x Jean7491)
• netbook : (1x Wamukota 10.04LTS), 1x JanC)
• additional flat screen s: (Matthew)
• eID card reader : (no)
• beamer + screen : (no)
• Audio set : (PC desktop has no audio-boxes) (?)
• External cd writer : (no)
• ...
• continuous slideshow Ubuntu_short_presentation-NL.odp, how to install 10.04LTS + 10.10 : (see wiki))
• ISO's on an USB stick (Ubuntu, Kubuntu, Xubuntu, Alternate, 64 bits, netbook, etc..) : (no)

• Possibility of WiFi connection : 20 euros for a day

• ...

What else?

• Digital camera : (Jean7491), (Matthew)
• candies : (?)

• fresh drink : (?)

Report

The fair was a fairly good event.

The team was composed of 4 volunteers from Ostend (2) and Brugge (2), with a reinforcement in the afternoon (1 local volunteer).

The booth was located close to the entry, good visible, more than 4 m. lenght and enough depth to set up the booth in U-form: despite a relatively narrow corridor, it was easier to attract visitors to our “Ubuntu-space” for more explanations and to fix their attention on demonstrations.

As usual, more visitors in the fair from the opening till 14.00 hr., and after a smaller but steady influx of visitors. The team was well busy all the day long.

A poster and flyer's were available at the entrance of the fair to inform and attract visitors to the booth, and it seems to be working.

With 1 PC for continuous presentation, with a 23” LCD screen, and 3 laptops for explanation and demonstrations, we had enough hardware, but not enough if we had to burn CD's !

We distributed approximately 120 cd's. We had a stock of 10.04LTS CD's from Canonical.

Finance :

- total of public gifts = 139,90 euros,

- charges : booth-fee (38 euros), wifi connection (20 euros),

- benefit : 81,90 euros for Ubuntu-be.

Lessons learned

- Ubuntu-be needs a volunteer from Kortrijk area who could help to find locally other volunteers and to coordinate the booth, as in the other areas.

- For a more visible promotion of the booth, we should use a support for posters or banner, higher than 2 m. : it needs to be simple, light and easy to transport in a car. White boards are available to fix posters/banner on it.

Pictures