Running an Ubuntu Community stand at a Conference/Show

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Template For Organising a stand

Taken from the work of the UKTeam at [https://wiki.ubuntu.com/UKTeam/LinuxWorldLondon2006Planning Linux World Expo] .

People Responsible for making it Happen

Detail main contacts, names of volunteers and their roles here.

Provide information about what how many people you will need for each day. that in mind.. .okay .. now back to you guys.

Help with Setting up the Booth

Before you commit to this please consider that the end of a Show is often the time when the most help is truly appreciated.

Staffing of the Booth on the Days

Everyone of us will want to at some point wander the Show and visit the speeches, talks and discussions so bear it in mind before committing to being all day on the stand. Similarly someone who can run the refreshments in provide cover for breaks and absence is also required. Can people confirm which part of when they expect to be on stand. It will be first come first served so if your preferred time is blocked, please consider if you can be available at another time.

Things required before we arrive

Well we can list the obvious here but if there is something we have not thought of something in hindsight that would have been useful, smart or just plain obvious now we consider it then lets put it here.

Things we will need on the day of setting up

Well we can list the obvious here but if theres something we have not thought of something in hindsight that would have been useful, smart or just plain obvious now we consider it then lets put it here.

• tools? Hex allen keys?, adjustable spanner?, flat blade screwdriver large & small, cross head screwdriver large, small. Small hand-torch. Glue, string, Gaffa Tape.

• cables. USB, firewire - things to connect people's gadgets to computers.

Things required during the Event

Well we can list the obvious here but if theres something we have not thought of something in hindsight that would have been useful, smart or just plain obvious now we consider it then lets put it here. If you bring anything please make sure it's clearly labelled.

Tidying up and clearing down the booth at the end of the day

Rubbish bags, detritus, someones unclaimed laptop or powersupply mark it up here and make sure its managed.

Help with Setting up the Booth

Activities and Deadlines.

Make this section the To Do list for actions leading up to and during the event. If you order stationary, flyers or schwag note when and where you expect it to arrive.