Meeting minutes for 2021-09-11

When

• 2021-09-11 18:30 ~ 19:30 UTC+9
• Text chat meeting on telegram

Attendees

• Chair: Youngbin Han
• Note Taker: Vincent Wong
• RJ Hsiao
• Rohit Man Amatya
• fenris

Agendas

• Updates from teams
• Action items from last meeting
• Topics for discussions

Updates from teams

• Coordination team
  • Gather town
  • Community partner responses

  • https://docs.google.com/spreadsheets/d/1iiQsjY-h0e7cjx0qGdDtF6dnF2TnX8O-AIino_ozhHA/edit#gid=0

  • community: except wslhub, .net dev all participating
  • sponsors: ubuntu, nipa need confirmation
  • Gather town information posting on ubucon website - done
• Marketing Team
  • Spreadshirt shop

  • https://ubucon-asia-2021.myspreadshop.com.au

  • Designs adjusted to include the back
  • Sartika to ask Gimpscape.ID for designs
  • MOPCON's promo post is now up on their social media
  • Ubuntu podcast will hopefully mention us in upcoming show
  • Sent email to OMG! Ubuntu! to see if he’ll post something
• Technical team
  • No updates
• Sponsorship team
  • New sponsor: NIPA (National IT Industry Promo agency of Korea) - nipa.kr
  • awaiting amount
• Content team
  • Keynote video - Ken needs some more time (for including content that requires contractual clearance)
  • TW’s volunteers will provide en subtitle for the zh-TW session

Action items from last meeting

• Sartika Lestari: Submit final promotion document

• Youngbin Han: Pass Hong Phuc Dang the information for Gathertown payment -> not yet

• Sartika Lestari: Check with Gimpscape ID for their help with t-shirt design (tshirt design deadline: 2021/08/24) -> Not received design yet

• Youngbin Han: Check with sticker vendors if we can issue coupons like t-shirts
• [DONE] Youngbin Han: Publish meeting minutes on Ubuntu wiki and discourse
• [DONE] Youngbin Han: Next meeting chair - prepare and invite people to next meeting
• [DONE] Vincent Wong: Prepare meeting minutes for next meeting (Note taker)
• Vincent to contact Sartika and Gimpscape.ID to check if they have any tshirt design for our event.
• RJ: Bring Gather Town Map design idea
• [DONE] Youngbin: Open spreadshop store, supply legal information

Topics for discussion

• To Dos
  • Update panel discussion panel information
    • Confirmed: Sartika, Youngbin, Masafumi Ohta, fenris, RJ
    • Considering: TW (@BlueT_Lien), MY, JP
    • contact Hong Phuc to join as panel
    • Share list of questions for panel session
  • Spreadshop.com setup + T-shirts and other swag designs.
• [Topics leftover from last week]
• Marketing to bring more registration
  • promo video? - We can spend money for video maker subscription.
  • pre-event, post-event mail to all attendees
• Subtitle: Now need to send machine generated subtitles and videos to volunteers
  • Some videos have only machine generated subtitles with local language.
• Video call test with live session speakers (September 13 ~ 17)
  • email speakers to schedule a call

  • Compile speakers preferred time and have members from relevant LoCo organise test calld

  • Actions: Youngbin to prepare list of live session speakers
  • Things to test on test call

    • Did speaker register for UbuCon Asia 2021 on eventyay?

    • Can speaker hook up microphone and web cam?
    • Can speaker share desktop/laptop screen?
    • Can speaker share PDF slide?
    • Does speaker has any connectivity problem with Eventyay BBB?
• Keynote and Mark’s welcome video to arrive next week
• Pre-event, Post-event email to all attendees
  • Pre-event
    • Sponsor introduction email - according to sponsorship contract
    • Event dates reminder mail
    • Featured session intro mail
  • Post-event
    • post-event survey
• Opening session: intro video of each local community - will discuss next time.

Action Items

• Youngbin Han: Publish meeting minutes on Ubuntu wiki and discourse
• Youngbin Han: Next meeting chair - prepare and invite people to next meeting
• Youngbin Han: Prepare list of live session speakers
• Vincent Wong: Prepare meeting minutes for next meeting (Note taker)
• Vincent/Sartika: Check with Gimpscape.ID for any further design ideas
• RJ: Think more about Gathertown map design, Video to finish manually translating by TW volunteers
• Hong Phuc: Provide list of questions for panel session
• Next meeting: 2020-09-18 18:30 UTC+9