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The team also takes care of the system documentation available in Kubuntu, Xubuntu, and Edubuntu as well as the Ubuntu Server Guide. The team also takes care of the system documentation available in Kubuntu, Xubuntu, and Edubuntu as well as the Ubuntu Server Guide.  There is also a [[Kubuntu/SystemDocumentation|How to Contribute to Kubuntu Docs]]

One of the major tasks of the Documentation Team is to take care of the documentation which comes with every Ubuntu system, and is available in Yelp, the Gnome help system. This documentation is also available on

The team also takes care of the system documentation available in Kubuntu, Xubuntu, and Edubuntu as well as the Ubuntu Server Guide. There is also a How to Contribute to Kubuntu Docs

In order to contribute to the system documentation, you need to know a bit about the tools and processes the team uses to maintain the documentation. Don't worry if you don't know any of our tools yet. They are very easy to learn and it's possible to make useful contributions before learning how to use all the tools.

The first thing you need to do is familiarize yourself with the docteam environment. This page briefly describes the various things you need to know and provides links for further reading and discovery.

Getting Started

There are plenty of ways to get started with the team.

Proof Reading

An important (and easy) way of helping out is to proof-read the system documentation and report any errors that you find.

  • Follow the instructions given in the documentation to see if they work and whether they make sense
  • Click links to make sure that they still work
  • Report spelling and grammar mistakes, mis-translated words and typos
  • Report documentation that you think is missing or inadequate

You can review the system documentation on (follow the link to the latest release to see the most up to date documentation).

See the Technical Review page for information on becoming a technical reviewer/proofreader.

Making Suggestions

You can file bug reports on Launchpad if you find a problem. See Reporting Bugs for more information on how to file bugs correctly.

Alternatively, you can make suggestions on improving the documentation on the Documentation Team mailing list.

Submitting Material

To submit new material for a particular part of the system documentation, you can simply send the text that you propose to submit to our mailing list. One of the team members will take care of adapting the text that you submit to the format that we use for System Documentation. In this way, you don't need to learn our tools to contribute regularly. However, to effectively contribute to the system documentation, you are encouraged to learn tools that the team uses.

Please remember when submitting material for transcription to DocBook that it will take time for a member to convert your materials. In most cases, your contribution will be in the next release of Ubuntu.

It is also helpful to file a bug and post your material there. That way, we can't miss it!

For more ideas about what material to contribute, see the /Tasks page.

Submitting Patches

To submit your work for direct incorporation into the Ubuntu documentation, you need to get hold of the raw materials that we work with. With these materials, you can make changes and submit your changes to the team.

Download the Playbook - a single sheet guide to fixing bugs!

For more details about how to contribute directly to the System Documentation, read the following sections and the pages linked there!


To make changes to the system documentation, you need to download the repository which stores the latest copy of the documentation. Like most Ubuntu projects, we store our material using the Bazaar (or bzr) version control system.

  • Detailed information on using the Bazaar branches and getting to our repository is on the /Repository page.


The system documentation is written in a simple markup language called Mallard. Mallard is similar to HTML and is easy to learn and use.

  • The /Editing page details how to edit the documents.

  • The /Checking page explains how to view the files you have edited and to check your work.

Submitting Your Contribution

Once you have made a change to a document and checked your work, the next step is to send your contribution to the Documentation Team.

  • The /Submitting page explains how to send your contribution to the Documentation Team by creating a patch.


The /Tasks page contains some ideas for working on the system documentation.

DocumentationTeam/SystemDocumentation (last edited 2015-01-09 18:41:02 by petermatulis)