HelpingLoCoTeamsHelpThemselves
Open Week -- Helping LoCo Teams Help themselves - Laura Czajkowski -- Mon, Oct 11
1 [16:01] <czajkowski> Aloha, Greetings from the Ubuntu LoCo Council, in case some of you are unfamiliar with us there are 6 of us elected by the CC for a 2 year term to help loco teams, approve and re approve teams and be there to mediate when necessary. https://wiki.ubuntu.com/LoCoCouncil I'm here today to talk to you about how teams can help themselves and to possible give you some ideas on how to improve or if you are looking at settin
2 [16:01] <ClassBot> Logs for this session will be available at http://irclogs.ubuntu.com/2010/10/11/%23ubuntu-classroom.html following the conclusion of the session.
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4 [16:01] <czajkowski> up a team what you could be doing to help the process along.
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6 [16:01] <czajkowski> We idle in #ubuntu-locoteams and if you are looking for us you can say loco-council or loco council and that pings us. Also by contacting us on email loco-council<at>lists.ubuntu.com. We're elected to help people and come from various backgrounds and are active in our teams plus on other Ubuntu related teams. So if you do need us just ask we want to help
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8 [16:02] <czajkowski> So some helpful resources for teams, we do notice there are a lot of active teams out there but there are others who do need some guidelines and often just having a simple set of guidelines can help a team operate better/more smoothly.
9 [16:02] <czajkowski> We set up a Best Guidelines and Practices wiki, and it has been translated but we're always looking for more translations:
10 [16:02] <czajkowski> These are only suggestions we'd encourage all teams to do but we also appreciate some teams do it differently, however we have found that these checklists DO WORK and those teams that follow them, are active and visible teams. https://wiki.ubuntu.com/LoCoCouncil/LoCoTeamsBestPracticesandGuidelines
11 [16:03] <czajkowski> does anyone have any questions so far?
12 [16:03] <czajkowski> It's broken down into a monthly to do list
13 [16:03] <czajkowski> and a cycle based list
14 [16:03] <czajkowski> this will help teams get organised. I am a firm believer in lists!
15 [16:04] <czajkowski> you can make a list and then cross off or action people to help with areas and share out tasks, sharing our tasks is the best way for a team to happy and active. no point in taking it all on board!
16 [16:05] <ClassBot> RibPreto-Brasil asked: what are LoCo teams?
17 [16:06] <czajkowski> RibPreto-Brasil: A loco team is a group of ubuntu enthuastics
18 [16:06] <czajkowski> who meet or talk on IRC mailing lists on Ubuntu related topics
19 [16:07] <ClassBot> mhall119 asked: where can I find a LoCo team near me?
20 [16:07] <czajkowski> we have this great facality called the Loco directory http://loco.ubuntu.com/
21 [16:08] <czajkowski> and here it lists all of the loco teams that we have at present
22 [16:08] <czajkowski> it also lists their contact details
23 [16:08] <czajkowski> events they are running
24 [16:08] <czajkowski> and how to get in contact with them
25 [16:08] <czajkowski> it's extremely useful!
26 [16:08] <ClassBot> drcooper asked: Is there a minimum number of members necessary to set up a LoCo Team ?
27 [16:08] <czajkowski> drcooper: nope there isn't
28 [16:09] <czajkowski> the more the merrier!
29 [16:10] <czajkowski> people getting together to work on Ubuntu is always encouraged!
30 [16:10] <czajkowski> Did you know that twice a month the LoCo Council meet? We run a loco health check once a month which is more of an informal discussion session, we encourage people to add topics they'd like more information on, or would like other teams to discuss and we try and get some feed back.
31 [16:10] <czajkowski> Anyone can add a topic to the health check we just ask you to please turn up for the meeting. Next cycle if there is still interest in the session we could look at changing or rotating the meeting session ? https://wiki.ubuntu.com/LoCoCouncil/LoCoHealthCheck
32 [16:10] <czajkowski> the idea of these sessions is to get discssion happening, give feedback on items such as the guidelines and best practices
33 [16:10] <czajkowski> or the Loco directory
34 [16:11] <czajkowski> or how to get members more involved
35 [16:11] <ClassBot> yantraShilpi asked: I'm assuming increasing LoCo activity is very important. Is there a compilation evangelization tools and ideas for increasing LoCo activity?
36 [16:11] <czajkowski> yantraShilpi: Not as such
37 [16:12] <czajkowski> we have a vast network, and you have the loco -contacts mailing list
38 [16:12] <czajkowski> and #ubuntu-lococontacts channel
39 [16:12] <czajkowski> and the microblogging #tag #locteams
40 [16:12] <czajkowski> ways of communicating with other teams and getting people to give you feedback on discussion items
41 [16:13] <ClassBot> drcooper asked: Could you brief us on the mandatory activities to be taken up by a LoCo team to qualify as an official one
42 [16:13] <czajkowski> drcooper: good question, while there are no offical mandatory activities being active by having monthly meetings
43 [16:14] <czajkowski> or getting disucssions happening on your mailing list or fourms
44 [16:14] <czajkowski> if possible going to events or organaning your own events all count
45 [16:14] <czajkowski> drcooper: having just 2 people doing this makes it a bit harder to approve having 10 people makes it easier
46 [16:15] <czajkowski> sorry to clarify earlier the #tag is #locoteams
47 [16:15] <czajkowski> The Council meets once a month for the approval and re approval of teams. https://wiki.ubuntu.com/LoCoCouncil/TeamApprovalGuidelines and https://wiki.ubuntu.com/LoCoCouncil/LoCoTeamReApproval
48 [16:15] <czajkowski> If you are going through one of these processes, you can ask us to have a look at your application prior to the event this makes it easier on all parties and we can give you some pointers if you are missing information.
49 [16:15] <czajkowski> If you are being re approved this is a standard process that will happen after about 2 years and you just have to go through the same process as before and show us you are still being active.
50 [16:15] <czajkowski> Have details on your application
51 [16:16] <czajkowski> name of team how many are in the team launchpad page irc page etc
52 [16:16] <czajkowski> Have photos! and links to blog posts or mailing list annoucements
53 [16:16] <czajkowski> tell us what you've done, don't expect us to go through your mailing list loking for the information
54 [16:17] <czajkowski> How can we tell if you're active?
55 [16:17] <czajkowski> Things teams can do to show how active you are doing, TAKE PHOTOS ! I cannot stress how helpful this is to you and to the council to be able to see the event happened! It also is a great way to tell others about the work you are doing as a photo often can show or explain things better than words.
56 [16:17] <czajkowski> BLOG! about the event once it's in the stages of being planned! Tell people about it! Tell people after the event happened! Let people know how it went!
57 [16:17] <czajkowski> use the microtag #locoteams it shows up on the loco directory (LD) and also encourages others to try similar events
58 [16:18] <czajkowski> TEAM REPORTS!!!! TELL the rest of the Ubuntu community about the work you are doing, an easy way to do this and yes it is easy telling me it's not easy doesn't work :)
59 [16:18] <czajkowski> https://wiki.ubuntu.com/TeamReportsCreate a team reporting section under your team heading page, and each month get a person to create the main reporting month ie. OCTOBER and get them to add the basic content to it,
60 [16:18] <czajkowski> ie. Team meeting, Ubuntu hour, activity on the mailing list etc and then get them to post it to the team mailing list and ask people to add content to it. Team reports will be part of the approval and re approval application as of next cycle!
61 [16:18] <czajkowski> Leading by example we do our own team reports! https://wiki.ubuntu.com/LoCoCouncil/TeamReports
62 [16:19] <czajkowski> there are over 140 loco teams!
63 [16:19] <czajkowski> as of last month only 28 did team reports :(
64 [16:19] <czajkowski> we could spread the Ubuntu word so much more if teams told one another what they are doing
65 [16:19] <czajkowski> it helps and encourages others to try similar activites
66 [16:20] <czajkowski> Team issues:
67 [16:20] <czajkowski> If a team is having a issue, try and resolve the matter internally or talk to the team leader or point of contact. IF this fails do come talk to us. We are a 3rd party and want to help, there is no shame in coming to us, nobody should be made to feel bad for coming to us either. We idle in a few team channels which we are working on helping.
68 [16:20] <czajkowski> as I said earlier on we idle in #ubuntu-locoteams and if you say loco-council it pings us
69 [16:21] <czajkowski> we can discuss things in there or we can discuss items privately
70 [16:21] <czajkowski> if teams are having issues with domain names, Mailing lists trademarks issues if you come to us first we can help with those also
71 [16:22] <ClassBot> xuacu asked: QUESTION: Could team reports be integrated in team pages of the LoCo Directory?
72 [16:22] <czajkowski> xuacu: there has been a bug logged about this
73 [16:22] <czajkowski> we have develoeprs who would like to see this happen also
74 [16:22] <czajkowski> but at present it has not been worked on
75 [16:22] <czajkowski> the LD Developers are always looking for help
76 [16:23] <czajkowski> http://loco.ubuntu.com/about/
77 [16:23] <czajkowski> and welcome patches and volunteers to work on the project
78 [16:23] <czajkowski> Any more questions ?
79 [16:24] <czajkowski> There are numerous teams listed on http://loco.ubuntu.com/teams/
80 [16:24] <czajkowski> if there is none near you or close by
81 [16:25] <czajkowski> join #ubuntu-locoteams and chat with others
82 [16:25] <czajkowski> or join a channel of a team near by or of the same language and meet others
83 [16:26] <ClassBot> AlanBell asked: should loco teams be a legal entity with a bank account etc?
84 [16:26] <czajkowski> hmmm
85 [16:26] <czajkowski> so some teams depending on their location have had to do this
86 [16:26] <czajkowski> but honestly, I don't see a need for it unless you are handing large sums of money
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88 [16:27] <czajkowski> if you are going to selling t-shirts or items to raise funds for your team that's one thing
89 [16:27] <czajkowski> but becoming a legal entitiy is a lot more work and not always needed imo
90 [16:27] <ClassBot> michael_k asked: Sometimes we run very short of people. Any suggestion on operating on a skeleton crew?
91 [16:28] <czajkowski> michael_k: ok, what I'd suggest here is spread some of the core items among the people
92 [16:28] <czajkowski> have a team contact
93 [16:28] <czajkowski> that's the main priority or someone who can relied upon to pass information from the loco contacts mailing list to your team so they are up to date
94 [16:28] <czajkowski> that person can chair your meetings
95 [16:29] <czajkowski> also when you have meetings, PLEASE PLEASE post the minutes of the meeting and outcomes to your mailing list or forum this helps get others interested and also for people who may not be able to make the meeting
96 [16:29] <czajkowski> have someone if possible to do the team report each month that way it gets done
97 [16:29] <czajkowski> I understand that some teams are small, mine is also but we share the tasks out
98 [16:29] <czajkowski> we have a person over the mailing list
99 [16:30] <czajkowski> the website
100 [16:30] <czajkowski> and it works well
101 [16:30] <ClassBot> Pernig asked: Where and who would be my first point of contact to get involved in an existing Loco team?
102 [16:31] <czajkowski> Pernig: I'd go first to http://loco.ubuntu.com/teams/ and find the team closest to me, so in this example I'll pick my team http://loco.ubuntu.com/teams/ubuntu-ie
103 [16:31] <czajkowski> I can see here their channel is #ubuntu-ie their wiki page and who their team contact is
104 [16:31] <czajkowski> I can either mail them asking for information or join their channel
105 [16:31] <czajkowski> any more questions ?
106 [16:32] <ClassBot> brousch asked: Our LoCo events are much larger than typical LUG meetings in the area. How can I help the LUGs without making it seem like Ubuntu is trying to take over the LUG?
107 [16:32] <czajkowski> brousch: yup I see that happens a lot.
108 [16:32] <czajkowski> what I'd suggest is inviting them to an event
109 [16:33] <czajkowski> perhaps if you hold an Ubuntu hour
110 [16:33] <czajkowski> extend an invitation to them
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112 [16:34] <czajkowski> also ask them if they are having an event can you join
113 [16:34] <czajkowski> it works both ways
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115 [16:35] <czajkowski> also on the LD you can see where global events are located http://loco.ubuntu.com/events/global/326/detail/
116 [16:35] <czajkowski> which is great if you are travelling and want to stop by and visit
117 [16:36] <czajkowski> Any more thoughts/questions ?
118 [16:37] <ClassBot> brousch asked: How can a LoCo get more shwag from Canonical?
119 [16:37] <czajkowski> well APPROVED Teams will now get a once off gift from CAnonical
120 [16:37] <czajkowski> a banner and a table cloth with Ubuntu branding on them
121 [16:37] <czajkowski> there are also conference packs for teams and items in them vary if you are an approved or unapproved teams
122 [16:39] <czajkowski> https://wiki.ubuntu.com/UbuntuAtConferences
123 [16:42] <czajkowski> I'd also suggest hanging out in #ubuntu-locoteams it's a useful channel
124 [16:43] <czajkowski> and a great way to meet other Ubuntu members from teams
125 [16:43] <czajkowski> bounce ideas off one another and see what teams are doing
126 [16:45] <czajkowski> Any other comments?
127 [16:45] <czajkowski> I know a lot of teams are working really hard with their activites
128 [16:45] <czajkowski> and doing a great job
129 [16:45] <czajkowski> but we're here to help and ask for advice, so if you've not run an event before just ask
130 [16:46] <czajkowski> If there are no other comments or questions I guess we can finish up ?
131 [16:47] <czajkowski> ok thanks folks
132 [16:47] <czajkowski> hope this has helped
133 [16:48] <ClassBot> X-Man89 asked: Is there any guides on running Ubuntu Hour events?
134 [16:48] <czajkowski> xuacu: wiki.ubuntu.com/Hour
135 [16:48] <czajkowski> not really
136 [16:48] <czajkowski> just pick a venue
137 [16:48] <czajkowski> date
138 [16:48] <czajkowski> time
139 [16:48] <czajkowski> stick to it!
140 [16:48] <czajkowski> and meet up and chat
141 [16:49] <czajkowski> what we've found has worked is picking a topic sometimes and discussing it
142 [16:49] <czajkowski> so in the past I've shown the LD and asked folks to try it and then they submitted bugs :) so it worked
143 [16:50] <ClassBot> BigWhale asked: Sorry, I just arrived and if this was already answered I apologize. Recently I started to coordinate the effort for Slovenian LoCo. I noticed that somebody was already doing that before me and their request was rejected at that point. Is there anyone who could help with some basic guidelines about what else it is to be done before we apply for another review. I'd hate to be rejected and would need to wait for two more years
144 [16:50] <czajkowski> BigWhale: well that sounds like 2 people are doing a smilar job
145 [16:50] <czajkowski> what I'd suggest is talking to them and seeing how far their efforts have gotten them and possibly team up and help
146 [16:51] <ClassBot> There are 10 minutes remaining in the current session.
147 [16:51] <czajkowski> and if you have any issues come talk to myself and the others itnet7 popey leogg and paultag on irc
148 [16:51] <czajkowski> BigWhale: does that help ?
149 [16:52] <czajkowski> BigWhale: any issues come talk to us and we'll talk and help.
150 [16:53] <czajkowski> documenting your work for approval helps grately!
151 [16:53] <czajkowski> keeping a copy of blog post
152 [16:53] <czajkowski> or links to media should be included in your application
153 [16:54] <czajkowski> Ok that's me done for today, I'm back again tomorrow if you want to know how to get more involved in the Ubuntu community from being a user :)
154 [16:54] <czajkowski> Thanks folks
155 [16:55] <ClassBot> There are 5 minutes remaining in the current session.
156 [16:57] <Riddell> ** Kubuntu talk in 5 minutes
157 [16:58] <czajkowski> hmmm
MeetingLogs/openweekMaverick/HelpingLoCoTeamsHelpThemselves (last edited 2010-10-15 01:56:57 by ABTS-KK-dynamic-251)