lfnw2007

Linuxfest Northwest 2007

LFNW2007-336x260.gif

Project Overview

Purpose/Problem Statement

This is a great opportunity to advocate Ubuntu and have some fun with other linux users.

Mission

Advocate Ubuntu and distribute CD's and literature.

Objectives

  • Answer questions
  • Distribute CD's
  • Provide demo machines for people to try
  • Provide literature

Communication Plan

Team will utilize our mailing list (ubuntu-us-pnw@lists.ubuntu.com) and associated forum site for communication. Team will also meet in Bellingham before the Fest begins.

  • Project Lead: DanShufelt

    Project Team: DanShufelt, Paul Bartell, Ahmed Osman, and Will Simpson (feel free to join in)

    Meeting Details: 11 April 2007, 18:00 PST at #ubuntu-pnw, irc.freenode.net. Agenda

    Event Contacts: Linuxfest mailing list- fest-list@peakserv.com

Quality Management Plan

Demo Machines will be tested by team members before day viewed by public to ensure applications and information that users will have access to comply with the Ubuntu Code of Conduct as well as any legal restrictions.

Project Outline and Scope

  • Planning
    • Reserve Booth
    • Obtain media (CD's and flyer's)

    • Confirm equipment
    • Confirm team member participation
    • Verify team members have made transportation and lodging accommodation's
  • Setup
    • Setup booth signage
    • Plug in and test equipment
    • Display CD's and flyer's
  • Project closing
    • Setup picture archive
    • Postmortem documentation
    • Send closing email

Tasks

Status

Description

Owner

Delivery Date

Notes

Complete

Secure booth

DanShufelt

January 11th, 2007

Filled out online application and received Email verification from Mark Ashworth. We will be provided with a 2x6 foot table, 15 amps of power, and a single DHCP network connection to the Internet.

Complete

Get Ubuntu media pack

DanShufelt

February 12th, 2007

Received media pack shipment.

Complete

Get CD's to distribute

DanShufelt

February 5th, 2007

Ordered through https://shipit.ubuntu.com/

Complete

Print team business cards

DanShufelt

Estimated to have complete by February 28th, 2007

500 Color business cards printed by http://www.VistaPrint.com/

Complete

Print team booth singage

DanShufelt

Estimated to have complete by April 20th, 2007

Ordered 1 2'x4' color banner

Complete

Generate equipment list and verify

Paul Bartell

Need to have done by March 30th, 2007

equipment list is at /equipment, Confirmed

Complete

Buy blank CD's

DanShufelt

Need to have done by March 30th, 2007

The amount of CD's ordered from ShipIt was small. Bringing blanks and burning CD's will ensure that we will not run out of Dapper CD's and can handout Edgy/xUbuntu CD's as well

Complete

Verify team members have transpartation and lodging taken care of

DanShufelt

April Team Meeting

Lodging recommendations http://www.linuxfestnorthwest.org/lodging.html

Complete

Setup team booth

WillSimpson, Paul Bartell, Walter Neary, Ahmed Osman, and DanShufelt

April 28th, 2007

..

Complete

Take pictures

Paul Bartell and WillSimpson

April 28th and 29th, 2007

..

Complete

Record how many CD's are distributed

DanShufelt

April 28th and 29th, 2007

We distributed an estimated 450 CD's

Deferred

Document user success stories

DanShufelt

April 28th and 29th, 2007

Booth was too busy to accomplish this task.

Complete

Tear down booth

WillSimpson, Paul Bartell, Walter Neary, Ahmed Osman, and DanShufelt

April 29th, 2007

..

Complete

Post pictures online

Paul Bartell and WillSimpson

Estimated delivery date of May 5th, 2007

Event Pictures - Will's Pictures Paul's Pictures

Complete

Summarize lessons learned and produce postmortem documentation

DanShufelt

May 2nd, 2007

See below

Complete

Team/Loco news list email regarding the event

DanShufelt

May 2nd, 2007

Let everyone know how things went.

Notes

May 1st, 2007- Linuxfest was awesome! I'll send the email out to the loco team list as soon as we have our pictures online. Scratch that, I just put them up here April 29th, 2007-

March 5th, 2007- "I found a deal online that seemed too good to pass up. I ordered colored business cards instead of the black and white ones. They should be delivered in the next couple weeks. -DanShufelt"

Please document any expenses that you incur here.

January 11th, 2007 - Table: 2x6 foot table Power: 15 amps Enough room for 2 (maybe 3) demo systems, and distributable media.

Issues

* We didn't bring enough pre-burnt CD's or pre-printed labels. * A file server with all of the ISO's on it would have been a big help. * More table space would have allowed for more people to demo Ubuntu.

Lessons Learned

The largest problem our team faced at this event was caused by under estimating the demand for CD's! By using all of our computers (demo systems and laptops) to burn CD's we were able to satisfy most of the demand.

Going forward we should try to plan for increased demand. Next year we should try to order a large amount of pre-made CD's and be prepared to burn plenty more. Perhaps we should consider building a freedom toaster type burn station for the team. This would help ensure that users get to use the demo stations.

Another challenge that arose during the fest was the inability to locate ISO images when a a specific type of CD was requested. Next year we should consider configuring a file server so everyone can easily find the image.

Lastly going forward I think we should attempt to procure more table space so we can provide an even more diverse set of demo systems and still have space to interact with visitors. Virtualization may be an option for smaller venues.

Over all Linuxfest was a HUGE success! I personally think that our team had a strong presence that was amplified by everyone having a great time. Not to mention... This was only our first event!


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PNWTeam/projects/lfnw2007 (last edited 2008-08-06 16:59:54 by localhost)