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Meeting minutes for 2021-02-17

When

2021-02-17 22:00 ~ 24:00 KST On Eventyay video call

Attendees

• Chair: Hong Phuc Dang(SG)
• Note taker: Gunyoung Yoon(KR)
• Youngbin Han(KR)
• RJ Hsiao (TW)
• Rohit Man Amatya (NP)
• Sartika Lestari (ID)
• Fumihito Yoshida(JP)
• Robbi Nespu (MY)

Agendas

New members

• Rohit
• Robbi
• Ravi

Updates from teams

• Coordination team
  • Created a fixed agenda for all meetings
  • Organized the notes
  • Published meeting notes on the Wiki
• Marketing Team
  • Sartika designed logo for Ubucon Asia 2021
  • Hong Phuc created twitter account (@ubuconasia)

  • Hong Phuc set up CFP https://eventyay.com/e/75ac7f83/cfs

  • Sartika created the facebook fanpage (Ubucon Asia)
  • Sartika working on promotion template
• Technical team
  • Khairul (fenris) purchased ubucon.asia and Youngbin set up address with that domain
  • www.ubucon.asia

  • https://2021.ubucon.asia

• Sponsorship team
  • No update
• Content team
  • No update

Action items from last meeting

• Hong Phuc: Setup CFP and share access
  • Done
• Hong Phuc: Create Google drive shared directory
  • Done
• Sartika: Set up trello.
  • Done
• Youngbin: Invite volunteers to join different dedicated teams
  • Done
• Youngbin: Set up mailing list(contact address)
  • Done. Google Group based email is all set.
  • But we need domain-connected email addresses too. (see below)

Topics for discussion

• Which time zone to advertise?
  • Asia/Korean Time (GMT+9)
• Feedback on the Call for Speakers, specially the important time (Ex. due date of the CFS submission)
  • CFS Submission due date: 30th June
  • Submitted CFS review: A month
• Contact email
  • We need Ubucon domain connected email. (Ex. for sponsorship, etc)
  • Budget problem when using custom domain email.
  • 1. we contact Liam, since he said he might be able to get the basic funding for this event.
  • 2. When we fail to get the basic funding, use yandex, since it gives 20? emails with custom domain

• About the session formats & subtitles

  • There was no conclusion about this topic, and we only shared about the individual's ideas.
  • Tech team and content team should discuss and bring a draft idea for this.
  • Some ideas which was shared at the meeting

    • eventyay + YouTube streaming: since YouTube is blocked in China

    • Accepting Recorded / Live Session both seems good (Language: English / Local language w/ English subtitles)
    • Consider using GCP's features(Ex. Speech to Text API, Translation API)

    • Using Tex2Voice services

    • Translations by LoCo Teams and volunteers

Action Items

• Hong Phuc: provide twitter for members
• Each Team: List the tasks for each team and share at the next meeting
• Tech / Content Team: Discuss about the session format and subtitles, and prepare a draft about it to share everyone.
• Content Team: Enter your contact information on the google spreadsheet(URL)
• Sponsorship Team: Contact Liam, for the basic funding to start with.
• Hong Phuc: Provide access to eventyay to content team
• Gunyoung Yoon: Publish meeting minutes on Ubuntu wiki and discourse
• Gunyoung Yoon: Next meeting chair - prepare and invite people to next meeting
• Jeremy Cheng: Next meeting note taker - Prepare meeting minutes for next meeting
• Next meeting: 2020-03-03 22:00 KST