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Meeting minutes for 2021-06-09

https://wiki.ubuntu.com/UbuconAsia/2021/MeetingMinutes/2021-06-09

When

• 2021-06-09 22:00 ~ 24:00 UTC+9
• Text chat meeting on telegram

Attendees

• Chair: Gunyoung Yoon
• Note taker: Youngbin Han (KR)
• Fumihito Yoshida (JP)
• Sartika Lestari (ID)
• Liam Zheng(CN)
• fenris(MY)
• Gyuseok Jung(KR)
• Ko Ko Ye(MY)

Agendas

• Updates from teams
• Action items from last meeting
• Topics for discussions

Updates from teams

• Coordination team
  • More community partners
    • Openstack Korea Group (KR)
    • .New Dev (KR)
  • Will join soon
    • Gimscape.ID
• Marketing Team
  • Publications about Calling for speakers, volunteers, partners and sponsors (For reminding purpose)
  • Will try to make some promotion video that the marketing team planned before. Will try the video platform first.
  • Sartika joined Podcast Indonesia Belajar and live session with KLAS to promote the event and encourage people to submit CFS
• Technical team
  • Had a tech meeting last weekend to try out a video template and subtitle tool and discussed what we need to do next.
  • Yoshida is testing video template with longer video(30min ~ 2h)
    • Has no problem currently, will test with more video

  • Youngbin configured subtitle and translation scripts with GitHub Actions to automate subtitle job

  • Rhoit is testing if tools run without problem and the output file is ok.
  • Gyuseok is working on configuring video template with CI
• Sponsorship team
  • No new updates regarding sponsorship from canonical

  • Got response from RedHat, GitLab and Samsung that they will consider sponsorship

    • Liam: ubuntu partners don’t have enough resources to support event

      • Partner-DFI: Waterball Liu: waterball.liu@dfi.com:

      • Note: no plan for sponsorship
• Content team
  • Got 8 submissions currently

Action items from last meeting

• [DONE] Hung Phuc Dang: Setup a donation ticket on our eventyay page
• [DONE] Gunyoung Yoon: Publish meeting minutes on Ubuntu wiki and discourse
• [DONE] Gunyoung Yoon: Next meeting chair - prepare and invite people to next meeting
• [DONE] Youngbin Han: Prepare meeting minutes for next meeting (Note taker)
• [DONE] Tech team: Schedule seperate session about react remotion usage guideline
• [DONE] Next meeting: 2020-06-09 22:00 UTC+9

Topics for discussion

• Fallback for no subtitle volunteer: language specific track (Back up plan)
  • Language specific track with live translation service (e.g. MS Translator)
  • Will consider the backup if no volunteers but have local language submissions a few days before the deadline.
  • Action item: youngbin to check license of MS translator
  • We can still provide machine generated subtitles. It’s just not corrected by volunteers.
• CFP Social media ads on Facebook and Twitter for efficient promotion(until deadline)
  • Will need to spend private money from one of our organizers and reimbursement later
  • From fenris and Sartika's experience, sharing on social media by organizers is better then FB ads.
  • Sartika to check the budget for Facebook and Twitter ads.
• Paypal account for donation ticket
  • KR, ID, MY personal account can’t receive payment from non-paypal user
  • KR personal accounts are not allowed for domestic payment because of local regulations.
  • US personal accounts can receive guest checkout payment.
    • Gyuseok has one, but he’s afraid to provide his account for handling budget of global events
    • Opening a US paypal account requires no ID or bank account.
    • Action item: youngbin, gyuseok, gunyoung: test opening US paypal and sending small amounts of money.
  • If we have no other option, we’ll use fossasia’s paypal

• Guest invitation from UbuntuOnAir: Who would like to join with Youngbin?

  • June 17th 13:00 UTC
    • Yoshida, Sartika, Gunyoung not available at that time.
  • Please contact Youngbin by next monday.

Action Items

• Youngbin Han: Publish meeting minutes on Ubuntu wiki and discourse
• Youngbin Han: Next meeting chair - prepare and invite people to next meeting
• Hong Phuc Dang: Prepare meeting minutes for next meeting (Note taker)
• Next meeting: 2020-06-23 22:00 UTC+9
• Gunyoung, Gyuseok, Youngbin: Try to open US paypal and test sending small amount of money to other paypal accounts.
• Sartika: Check Twitter ads budget.
• Youngbin: Check MS translator license for use in conference
• Everyone: share Calling for proposals info on their social media channels.