CONTENT TEAM MEETING

• Date: 24 July 2021
• Participants: Youngbin Han, Hong Phuc Dang, Sartika Lestari, Rohit Man Amatya

AGENDA

• Timeline
• Align on speaker flow and speaker communication
• Select the talks
• Create a program structure for the 2 days.

Timeline

• Deadline for reviewers: 28 July
• Speaker Notification: 30 July
• Publish Schedule: Mid August
• Schedule announcement: Mid August
• Deadline to submit recorded videos:
  • Video work schedules
    • Pre-recorded session video submission deadline
      • Soft deadline: Aug 24
      • Final deadline: Aug 31
  • Only give some more time for those who lost at the last minute to submit a video.
  • Subtitle deadline
    • Soft deadline: up to each translator team
    • final deadline: September 23
• Speaker test call: September 13 - 17
• Final deadline to upload videos on Youtube: Sep 23

Content Team Tasks

• Formulate acceptance/rejection email -> Tika

  • Email 1: Acceptance message: ask them to confirm their participation, deadline to upload video, how to upload, agree that their material will share under CC
  • Email 2: Rejected message: thank you, can’t accept but hope to see them
• Send out email to speakers (Hong Phuc and Tika through eventyay)

• Prepare public announcement on schedule -> Youngbin

• Decide how to collect videos from speakers
  • Ask people to upload on their own storage (Primary, prefered)

  • Send url to download to content@ubucon.asia

  • Offer a link with instruction how people can upload if they don’t have own storage (Rohit)
• Review the videos and forward the videos to technical team (distributed among the content team)
• Upload the final videos on Youtube (unlisted) (Distributed among tech team)

Selection of talks

• YES: Ubuntu (Linux) related talks have priority + also accept some other open source topics if relevant., personal project not related to company, community partner 1 talk only
• NO: proprietary, ads, corporate speakers who speak about corporate open source products

Schedule structure

Youngbin and HP will prepare a draft and share with the group