2021-08-18

Meeting minutes for 2021-08-18

When

  • 2021-08-18 22:00 ~ 24:00 UTC+9
  • Text chat meeting on telegram

Attendees

  • Chair: Hong Phuc Dang
  • Note taker: Gunyoung Yoon
  • Youngbin Han
  • Hong Phuc Dang
  • Ko Ko Ye
  • Sartika Lestari

Agendas

  • Updates from teams
  • Action items from last meeting
  • Topics for discussions

New members

  • None

Updates from teams

  • Coordination team
  • Marketing Team
    • Blog Postings
      • Handle Ubuntu Blog posting
      • CloudMate posting helped by Youngbin

    • Promotion Posts
      • Final documentation -> will be submitted tonight

  • Technical team
    • Migration to Dooray.com is complete (See separate spreadsheet for new login info)
  • Sponsorship team
  • Content team

Action items from last meeting

  • Hong Phuc Dang: Publish meeting minutes on Ubuntu wiki and discourse
  • Hong Phuc Dang: Next meeting chair - prepare and invite people to next meeting
  • Gunyoung yoon: Prepare meeting minutes for next meeting (Note taker)
  • Next meeting: 2020-08-18 22:00 UTC+9
  • Youngbin: Migrate email to dooray.com Contact fenris for setting up DNS for that
  • Content team: Finalize event schedule before Aug 16

Topics for discussion

  • Panel session - Ubuntu & other FOSS communities in Asia

    • Moderator: Hong Phuc Dang?
    • Who are the panels?
    • List of panel questions?
  • Social events
    • Day 1 - Empty slot: 19:25 ~ 20:00
    • Day 2 - After 20:00?
    • Check out some ideas from the last content team meeting.
    • Meeting Time / Format change
      • bi-weekly -> weekly

      • wednesday -> saturday

      • telegram text chat -> video call

  • Prioritized Items for next 2 weeks
    • Schedule: Need detailed schedule for social events, Check with sponsors about their session slots
    • T-shirts: Working on design, Pre-order 120 (31 Speakers, 31 Organizers, Some Sponsors)
      • Use www.spreadshirt.com/, Give people coupons for T-shirts
    • Stickers: Need to check coupon availability (Action Item)
    • Tika: design, Youngbin: Vendor negotiation, Payment: Hong Phuc Dang

Action Items

  • Sartika Lestari: Submit final promotion document
  • Hong Phuc Dang: Sending emails to speakers to remind them about the video upload deadline
  • Tech Team: Setup Google Cloud for subtitles by end of this month (Use FOSSASIA‚Äôs google account, tell Hong Phuc Dang how to set up & what to do; set up by sept 4)

  • Youngbin Han: Pass Hong Phuc Dang the information for Gathertown payment
  • Sartika Lestari: Check with Gimpscape ID for their help with t-shirt design (tshirt design deadline: 2021/08/24)
  • Youngbin Han: Check with sticker vendors if we can issue coupons like t-shirts
  • Youngbin Han: Contact Ian(Microsoft) and Ubuntu for their session / workshop information
  • Gunyoung Yoon: Publish meeting minutes on Ubuntu wiki and discourse
  • Gunyoung Yoon: Next meeting chair - prepare and invite people to next meeting
  • Gunyoung Yoon: Prepare meeting minutes for next meeting (Note taker)
  • Next meeting: 2020-09-01 22:00 UTC+9

UbuconAsia/2021/MeetingMinutes/2021-08-18 (last edited 2021-08-18 14:46:25 by dry8r3ad-kr)