Meeting minutes for 2021-09-18

When

• 2021-09-18 18:30 ~ 19:30 UTC+9
• Text chat meeting on telegram

Attendees

• Chair: Youngbin Han
• Note Taker: Gunyong Yoon (or Gyuseok Jung)
• Vincent Wong
• Hong Phuc Dang
• Rohit Man Amatya
• Sartika

Agendas

• Updates from teams
• Action items from last meeting
• Topics for discussions

New members

None

Updates from teams

• Coordination team
• Marketing Team
• Technical team
• Sponsorship team
• Content team

Action items from last meeting

• Youngbin Han: Publish meeting minutes on Ubuntu wiki and discourse
• Youngbin Han: Next meeting chair - prepare and invite people to next meeting
• Youngbin Han: Prepare list of live session speakers
• Vincent Wong: Prepare meeting minutes for next meeting (Note taker)
• Vincent/Sartika: Check with Gimpscape.ID for any further design ideas
• RJ: Think more about Gathertown map design, Video to finish manually translating by TW volunteers
• Hong Phuc: Provide list of questions for panel session
• Test calls with live session speakers

Topics for discussion

• To Dos
  • Sponsor recognition email - to all attendees (according to sponsorship contracts)
    • Diamond ~ Silver: Logo, URL, Name, short info
    • Bronze ~ Supporter + other: Logo, Name, short info
    • Marketing team to prepare and send emails about 1~2days before the event.
  • Opening session: intro video of each local community
    • Short videos with“Hello, I’m ~~~ welcome to the first ubucon asia” from each organizer?
  • Moderator shifts: 6~8 moderators wanted
    • What moderators to
      • give grant to speakers + Introduce speakers

      • coordinate Q&A between attendees and speakers

  • Complete building gather space & social event program on gather space

    • Also configure payment + buy reservation (250~300 150 people capacity + expand when required)
  • upload Keynote video
    • We got the video but it’s too short.
    • If Ken doesn’t provide a longer one. play a video with program information instead. (looping slide show with background music.)
  • upload subtitles and set videos as “unlisted”
    • plus, collect names of volunteers for subtitle credits
  • Make a list of speakers, organizers, volunteers, patrons - to provide free swags(50USD gift card) as appreciation
  • Final promotion: to bring more attendees!
    • Free swag lottery on virtual booth!
    • Featured sessions
    • Treasure find event

Action Items

• No meeting next week.
• Come on in to the event.
• Vincent to prepare and send Sponsor recognition email next week.
• Youngbin, Vincent: Prepare list of speakers, organizers, volunteers, patrons - who will get free swags.