MeetingChecklist

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⇤ ← Revision 1 as of 2009-05-12 00:58:08 →
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Editor: adsl-68-127-150-231
Comment: first draft!
← Revision 26 as of 2016-06-14 02:59:04 → ⇥
Size: 2248
Editor: lyz
Comment:
Deletions are marked like this. Additions are marked like this.
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 * identi.ca announcement to [[http://identi.ca/ubuntucalifornia|identi.ca/ubuntucalifornia]] automatically forwarded to [[http://twitter.com/ubuntu_us_ca|twitter.com/ubuntu_us_ca]].  * Posterous announcement which updates [[http://twitter.com/ubuntu_us_ca|twitter.com/ubuntu_us_ca]], [[http://identi.ca/ubuntucalifornia|identi.ca/ubuntucalifornia]] and [[http://www.facebook.com/ubuntu.california|facebook.com/ubuntu.california]]
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 * Edit ([[https://wiki.ubuntu.com/CaliforniaTeam/Meetings?action=edit|click here]]) [[CaliforniaTeam/Meetings]] and create a new subheader under "Previous Meetings" for the meeting that just happened.
 * Edit ([[https://wiki.ubuntu.com/CaliforniaTeam/Meetings/Current?action=edit|click here]]) [[CaliforniaTeam/Meetings/Current]] with the date for the next meeting.
 * Post meeting log (without joins, parts, or quits) to meeting page (wrap in {{{ {{{#!IRC [...] }}} }}}). Add `||<<Include(CaliforniaTeam/Menu)>>||` to the top of the page. Remove the "Your Agenda Item Here" and "We hope to see you..." lines. Change the "Agenda" heading to "Original Agenda".
 * Edit ([[https://wiki.ubuntu.com/CaliforniaTeam/Menu?action=edit|click here]]) [[CaliforniaTeam/Menu]] dates - remove current meeting, add meeting + 2 date
 * Create meeting + 2 wiki page, use copy and paste of "Show Raw" of meeting + 1 and edit with the new date in the text
 * Change #ubuntu-us-ca "/topic" to reflect meeting + 1 date
## * Add a forums post in the [[http://ubuntuforums.org/showthread.php?t=881576|Latest IRC Meeting Agenda & Log]] thread with a link to past and next meeting's agendas
 * Add new meeting ([[http://loco.ubuntu.com/meetings/ubuntu-california/add/|click here]]) to loco.ubuntu.com
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 * Post IRC log file to current meeting page.
 * Post to [[http://california.ubuntuforums.org/|Forum]] thread [[http://ubuntuforums.org/showthread.php?t=881576|Latest IRC Meeting Agenda & Log]] the current meeting page URL.
 * Change #ubuntu-california "/topic" to reflect meeting + 1 date
 * Edit [[CaliforniaTeam/Meetings]]
  * include the meeting + 1 page instead of current meeting page
  * add new summary of current meeting
 * Edit [[CaliforniaTeam/Menu]] dates - remove current meeting, add meeting + 2 date
 * Create meeting + 2 wiki page, use copy and paste of "Show Raw" of meeting + 1 and edit with the new date in the text
 * Add [[http://www.facebook.com/group.php?gid=33733199182|Facebook]] event for event + 2 including link		 === A Few Days After the Meeting ===
 * Add a "Summary" section and write a short bullet-point summary of the meeting (see previous meetings for examples)
 * Copy the new summary section to [[CaliforniaTeam/Meetings]]

Our meetings are held for one hour every other Sunday in our IRC channel. This is a simple checklist of actions that we already take for each meeting.

Before the Meeting

Shortly After the Meeting

  • Edit (click here) CaliforniaTeam/Meetings and create a new subheader under "Previous Meetings" for the meeting that just happened.

  • Edit (click here) CaliforniaTeam/Meetings/Current with the date for the next meeting.

  • Post meeting log (without joins, parts, or quits) to meeting page (wrap in  {{{#!IRC [...]  }}}). Add ||<<Include(CaliforniaTeam/Menu)>>|| to the top of the page. Remove the "Your Agenda Item Here" and "We hope to see you..." lines. Change the "Agenda" heading to "Original Agenda".

  • Edit (click here) CaliforniaTeam/Menu dates - remove current meeting, add meeting + 2 date

  • Create meeting + 2 wiki page, use copy and paste of "Show Raw" of meeting + 1 and edit with the new date in the text
  • Change #ubuntu-us-ca "/topic" to reflect meeting + 1 date

A Few Days After the Meeting

  • Add a "Summary" section and write a short bullet-point summary of the meeting (see previous meetings for examples)

  • Copy the new summary section to CaliforniaTeam/Meetings

Many thanks to all those helping with these sometimes mundane but important tasks!

CaliforniaTeam/MeetingChecklist (last edited 2016-06-14 02:59:04 by lyz)